Event Manager

Job Title:Event Manager – Medical Programs & InfrastructureDepartment: Meril Academy Global – Events & Infrastructure ManagementLocation: VapiReports To: Manager / Senior Manager – Meril Academy GlobalJob Purpose:To plan, execute, and manage high-quality medical and scientific events while ensuring seamless infrastructure readiness, regulatory compliance, and cost-effective delivery. The role is responsible for end-to-end event lifecycle management, supporting surgeon education, clinical training, and stakeholder engagement across Meril Academy Global initiatives.Key Responsibilities:1. Medical & Scientific Event Planning and Execution• Plan and execute medical and scientific programs including CMEs, surgeon trainings, cadaver labs, product launches, and distributor meets. • Develop detailed event plans covering timelines, formats, faculty engagement, and execution milestones. • Ensure events meet academic objectives, clinical standards, and brand expectations.2. Stakeholder & Faculty Coordination• Coordinate with medical faculty, KOLs, surgeons, hospitals, distributors, and internal clinical, sales, and marketing teams. • Act as the central coordination point for all stakeholders to ensure alignment and smooth execution. • Manage participant communication, confirmations, and on-ground engagement.3. Compliance, Governance & Approvals• Ensure full compliance with medical device regulations, ethical marketing practices, and internal SOPs. • Coordinate closely with Regulatory Affairs, Quality Assurance, and Legal teams for approvals, documentation, and audit readiness. • Ensure accurate documentation and adherence to approved formats and processes.4. Infrastructure & Logistics Management• Manage end-to-end event logistics including venue finalization, infrastructure readiness, AV setup, and clinical demonstration requirements. • Ensure availability and readiness of infrastructure for live surgeries, simulations, and training sessions. • Handle vendor coordination, service providers, and facility requirements.5. Medical Device & Demo Kit Management• Oversee medical device, demo kit, and instrument management including availability, sterilization, handling, return, and inventory reconciliation. • Coordinate with SCM, service, and clinical teams to ensure compliance with handling and usage protocols. • Maintain accurate inventory and movement records.6. Budgeting, MIS & Post-Event Closure• Prepare and manage event budgets, monitor expenses, and ensure cost-effective execution without compromising quality or compliance. • Lead on-ground execution, issue resolution, and real-time decision-making during events. • Prepare post-event reports including MIS, participant data, cost summaries, and closure documentation.Qualifications and Experience:• Bachelor’s / Master’s degree in Event Management, Hospitality, Marketing, or Business Administration. • Certification in Event Management / Facility Management is an added advantage. • Minimum 3 years of experience managing medical, scientific, or healthcare-related events. • Prior exposure to medical device companies, hospitals, academies, or clinical training environments is preferred.Skills and Competencies:• Strong understanding of medical and scientific events, clinical training formats, device demonstrations, and hospital / OT environments. • Working knowledge of medical device regulations, ethical marketing practices, documentation standards, and approval workflows involving RA, QA, and Legal teams. • Ability to manage complete event lifecycles using structured processes, MIS reporting, digital tracking systems, inventory control, and cost management tools. • Proven capability to work effectively with KOLs, surgeons, distributors, and cross-functional internal teams including Sales, Marketing, Medical, SCM, and Operations. • High ownership mindset with strong attention to detail, problem-solving ability under pressure, adaptability during live events, and clear professional communication.Key Performance Indicators (KPIs):• Timely and compliant execution of medical and scientific events • Stakeholder (faculty, surgeons, distributors) satisfaction • Budget adherence and cost optimization • Infrastructure readiness and event quality standards • Accuracy of documentation, MIS, and post-event reporting • Compliance with regulatory, ethical, and internal governance standardsRefer to

Apply Now