Operations Executive

Job Title: Sales & Recruitment Operations Specialist Location: Vadodara, India Shift: US Eastern Shift Priority: Proficiency in English & Thorough Knowledge of Computer Core Responsibilities 1. Job Order & System Management Job Order Entry: Enter all job orders into the system immediately upon receipt from Sales. LinkedIn Clean-up: Take raw job orders and clean them up to make them look appropriate and professional for posting on LinkedIn. ATS & CRM Bridge: Act as the main helper between the ATS and CRM to ensure data is synced and updated in both systems. Process Documentation: driving process standardization, documentation governance, and seamless client onboarding execution. 2. The Recruiting-to-Sales Bridge Recruiting Checklist: Add the mandatory Recruiting Checklist to every new job order. Checklist Flow: Ensure recruiters are sending the answers from the recruiting checklist back to Sales. Feedback Follow-up: Proactively follow up to make sure Sales is getting back to Recruiting and vice versa. 3. MSP, Partner Portals & Compliance MSP & Partner Processes: Help with MSP (Managed Service Provider) workflows and managing submissions through Partner Portals (e.g., Beeline, Fieldglass, or specific vendor portals). Related Docs: Handle all related documentation for key clients, including Right-to-Represent (RTR) forms and portal-specific compliance uploads. 4. Candidate & Interview Management Resume Formatting: Format candidate resumes into the company template, so they are professional and ready for client submission. Interview Scheduling: Follow up on and manage the scheduling of all candidate interviews. Candidate/Sales Interview Prep: Coordinate and schedule the calls between the Candidate and Sales to ensure they are synced before the client interview. 5. Sales Outreach & Cold Calling Support Client Management Calls: Support Sales by calling through contact lists provided to assist with client management and relationship building. Resource Outreach: Conduct cold calling to find or screen specific resources for high-priority roles. Lead Coordination: Help manage and update contact data within the CRM based on outreach results. Key Responsibilities:Delivery & Coordination SupportExcel Reporting & Data ManagementDocumentation & Onboarding Assistance Work Environment & Growth • Exposure to US staffing processes and industry tools • Structured and performance-driven work culture • Opportunities for skill development and career advancement This role is ideal for candidates who combine strong communication ability with technical confidence and are eager to build a career supporting high-performance US staffing operations. We are looking for someone who is organized, communicative, tech-friendly, and excited to grow in a dynamic operations role.

Apply Now