Company Secretary

Position: Company Secretary & LegalExperience: 1–2 yearsQualification:Qualified Company Secretary (CS) and member of ICSILLB / LLM (preferred but not mandatory)Location: Vadodara (On-site)Position Title: Company Secretary & LegalExperience: 1–2 Years (Post-qualification) – Corporate EnvironmentShift Timings: Day ShiftKey ResponsibilitiesIndia – Corporate Secretarial & ComplianceEnsure end-to-end compliance under the Companies Act, 2013, MCA, ROC, and other applicable corporate regulations.Draft, review, and maintain Board and Committee resolutions, notices, agendas, minutes, and statutory registers.Handle annual, periodic, and event-based filings, including maintenance of compliance calendars.Independently coordinate and manage Board Meetings, Committee Meetings, and General Meetings.Liaise with regulators, statutory auditors, secretarial auditors, consultants, and internal business teams.Support and execute corporate actions such as incorporations, restructuring, share allotments/transfers, ESOP-related matters, amendments to charter documents, and filings.APAC – Corporate Secretarial & Compliance(Malaysia, Singapore, Australia)Track and manage statutory filings and ongoing corporate compliance for overseas entities in consultation with external firms.Coordinate with local secretarial firms, consultants, and legal advisors in respective jurisdictions.Maintain and update corporate records, registers, filings, and documentation as per local laws.Monitor regulatory updates across jurisdictions and ensure timely implementation and compliance.Governance & Corporate SupportTake complete ownership of secretarial, compliance, and governance deliverables.Maintain compliance trackers, MIS reports, and supporting documentation for audits and management reviews.Support corporate legal matters, governance initiatives, and internal compliance projects.Ensure adherence to corporate governance best practices, internal policies, and risk mitigation standards.Handle sensitive corporate information with the highest level of confidentiality and integrity.Required Qualifications & ExperienceQualified Company Secretary (CS) and active member of ICSI.1-2 years of post-qualification experience in a corporate environment (listed/unlisted companies, MNCs, shared services, or corporate groups).Strong working knowledge of Indian corporate laws, secretarial standards, and compliance frameworks.Hands-on corporate secretarial experience (not limited to consulting-only roles).Prior exposure to APAC jurisdictions (Malaysia, Singapore, Australia) is a plus.Experience working with multiple group entities, subsidiaries, or overseas entities is an advantage.Key Skills & CompetenciesAbility to work independently and manage end-to-end processes with minimal supervision.Strong drafting, documentation, and communication skills.Excellent coordination and stakeholder management capabilities.High attention to detail with strict adherence to timelines and statutory deadlines.Proactive mindset toward risk identification, compliance, and governance.Strong sense of accountability, ownership, confidentiality, and professional integrity.

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