Administrative Support Specialist

Administrative Assistant Job Description We are seeking a skilled Administrative Assistant to support our team in various administrative tasks. This role involves providing high-level administrative support, handling financial transactions, and ensuring the smooth operation of our office. Key Responsibilities: Support the Corporate team in management of Subsidiaries Collaborate in administrative and accounting management of Group's subsidiaries in LATAM and UAE Collect and validate financial information submitted by subsidiaries C Coordinate international administrative tasks (documentation, reporting, intercompany reconciliations) Review Reports and Expense Control Register customer and supplier invoices in accounting system once enabled for subsidiaries Bank and account reconciliations Support preparation of periodic taxes Collaborate in preparation of periodic reports (balance sheets, income statements, management reports) Track payments and collections Support monthly and annual accounting closings Digital file management Registration and control of administrative documentation Support registration procedures with suppliers, customers, banks and official bodies Required Skills and Qualifications: Accounting Knowledge: Familiarity with basic accounting principles and ability to apply them in practice Excel: Intermediate level Management of Accounting Software: Experience in use of accounting software for SMEs such as QuickBooks or similar systems Fluency in English is required, fluency in Spanish will be considered an asset Analytical Skills: Ability to analyze financial data and detect discrepancies or errors Attention to Detail: Accuracy in recording transactions and preparing financial/accounting reports Organization: Ability to manage multiple tasks and maintain efficient work schedule Communication: Ability to communicate clearly and effectively with other team members, employees, vendors, and customers Professional Ethics: Commitment to confidentiality and integrity in handling sensitive financial information Valuable experience in administrative department Benefits: This role offers a challenging and rewarding career path, opportunities for growth and development, and a collaborative work environment.

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