Tender and GeM Specialist

Job Summary:The Tender Executive will be responsible for managing the end-to-end tendering process; from identifying opportunities to successful submission; ensuring compliance, coordination and timely execution to enhance business win probability.Key Responsibilities:Manage the complete tender lifecycle, including downloading, evaluating and submitting tenders.Identify and download relevant tenders from GeM Portal and other applicable platforms based on assigned product categories.Evaluate tender feasibility by analyzing qualification criteria, EMD/EPBG requirements, delivery timelines, locations and OEM alignment.Maintain and update all tender-related data in the tender tracking system (Excel/CRM).Coordinate with OEMs to obtain and follow-ups for quotations, compliance documents, Manufacturer Authorization Forms (MAF), product catalog IDs and other required documentation, while also collaborating on pricing negotiations to enhance bid win probability.Handle Deal Registration (DR) with OEMs to secure pricing and opportunity protection.Work closely with Presales and OEM teams for technical specification alignment as per tender requirements.Liaise with Finance/Accounts teams for EMD and EPBG processing and documentation.Follow up with customers for timely release/return of EPBG post project completion.Organize and maintain both physical and digital records of all tender-related documents for submission and future reference.Register and map products in the GeM catalogue in line with OEM compliance and upload necessary supporting documents.Ensure accurate and timely submission of all tender documents before deadlines.Maintain proper documentation of quotations, final pricing and all supporting materials linked to each tender for audit and reference purposes.Key Skills & Competencies:Strong understanding of tendering processes and government procurement portals (GeM).Attention to detail and ability to analyze tender requirements.Effective coordination and communication skills with internal teams and external partners (OEMs).Strong organizational skills with a focus on proper documentation and record management.Ability to ensure timely submission of tenders and adherence to strict deadlines.Capability to manage multiple tenders simultaneously under time constraints.

Apply Now