Planning/Billing Engineer Civil

S. MAHESHWARI & COCivil Infrastructure ContractorsMaharashtra, IndiaJob Description — Senior Planning & Billing Engineer Position Senior Planning & Billing Engineer (Civil) Qualification B.E. / B. Tech (Civil) Experience 7+ years in civil infrastructure contracting Job Location Dahanu, Palghar, Maharashtra (with travel to project sites as required) Reports To Project Manager Joining Immediate Salary Based on experience Facilities Food and shared accommodation provided Role OverviewThe Senior Planning & Billing Engineer heads the combined planning and billing function at the head office, covering all ongoing and awarded projects. The role owns project scheduling (Level 5 WBS in MS Project), estimation and rate analysis, outward billing (client RA / PVC / advance / final bills), inward billing (subcontractor and vendor bill certification), and reconciliation with accounts and GST. Project Exposure RequiredHands-on billing, planning, and estimation experience across infrastructure works — ROB, flyover, RUB, roads, earthwork, buildings, and structural fabrication. Candidates from tender-based public-works contracting (PWD, NHAI, MMRDA, municipal corporations, Indian Railways) will be preferred.Technical Skills — Mandatory•        AutoCAD (2018 or later) — reading GFC drawings, editing, taking off quantities and areas•        MS Project — Level 5 WBS, baseline scheduling, progress tracking, resource loading, S-curve analysis•        Advanced MS Excel — lookups, pivot tables, conditional formatting, complex BOQ and bill templates•        MS Word — contractual correspondence, notices, and letters•        Rate analysis from first principles (labour + material + plant + overheads + profit)•        BBS (Bar Bending Schedule) preparation and cross-verification•        Working knowledge of GST on works contracts (HSN/SAC, RCM on GTA, WCT implications)Preferred (added advantage)•        Primavera P6•        Tally ERP or similar accounting ERP•        CCS Candy or equivalent estimation softwareCore ResponsibilitiesPlanning & Scheduling•        Prepare baseline project schedules (Level 3 to Level 5 WBS) in MS Project for all awarded projects•        Weekly and monthly progress tracking: planned vs actual, critical path monitoring, slippage analysis•        Resource loading (manpower, material, plant) and cash-flow loading on schedule•        Prepare and submit Extension of Time (EOT) notices with delay analysis per contract conditions•        Prepare Daily Progress Reports (DPR) and consolidate monthly progress reports for client submissionEstimation, Rate Analysis & BOQ•        Item-wise rate analysis for tenders, extra items, star rates, and deviation items•        Project-wise cost statements: budget vs actual, variance analysis•        Prepare Bill of Quantities (BOQ) with item rates from tender documents and drawings•        Prepare BBS and cross-check reinforcement quantities•        Measurement of work as per approved drawings and BOQ items•        Support the tender team with historical rate data and cost benchmarks from completed projectsOutward Billing — Client / RA Bills•        Prepare and submit RA bills, PVC / price escalation bills, advance bills, and final bills to clients•        Conduct joint measurement recording with client / consultant representatives; maintain Measurement Books (MB) site-wise•        Prepare extra item claims, deviation statements, and star rate workings as per contract•        Track mobilisation advance, material advance, and secured advance recovery as per agreed schedule•        Monitor retention money, security deposit, and trigger releases (DLP, final bill)•        Follow up with client's engineer / consultant for certification; resolve disputed deductions•        Maintain bill register: submitted → certified → received → pending, project-wiseInward Billing — Subcontractor & Vendor•        Verify subcontractor RA bills against work order rates, site measurements, and PM-certified quantities•        Verify vendor / material bills against POs, GRN, and delivery challans; flag rate or quantity mismatches•        Apply deductions: advances, retention, debit notes, delay / quality penalties•        Certify verified bills for payment release; route to Accounts with clear deduction notes•        Maintain subcontractor ledger (billed / certified / paid / outstanding)•        Arithmetic and technical checking of all bills, inward and outwardReconciliation — Accounts & GST•        Monthly reconciliation of billed revenue with revenue booked in accounts, project-wise•        Supply bill-level data to accounts team / CA for GSTR-1 (outward) and GSTR-2B (ITC) matching; resolve mismatches•        Ensure correct HSN/SAC, tax rate, and place of supply on every bill raised; verify the same on inward bills•        Reconcile TDS deducted by clients (Form 26AS / AIS) against bills raised; flag short-deducted or missing entries•        Track WCT and BOCW cess (1%) deductions on client bills; ensure correct booking•        Year-end cut-off: WIP, unbilled revenue, advance received — reconcile with CA before auditClaims, Contracts & Correspondence•        Read and interpret contract conditions (GCC, SCC), BOQ, and specifications before the first bill is raised on any project•        Good understanding of claims and settlements as per contract conditions•        Prepare claims: EOT, prolongation cost, idle resources, price escalation, variation orders•        Support arbitration / dispute documentation where applicable•        Maintain contract register: LD exposure, Bank Guarantee expiry, key contractual milestones and dates•        Prompt written correspondence in English, Hindi, and Marathi for site issues, client / consultant interface, and administrative matters•        Prepare and maintain all important contractual documentationMIS & Reporting to Partners•        Monthly billing MIS: project-wise billed, certified, received, outstanding, receivables aging•        Weekly subcontractor payable status•        Cash flow input: expected receipts in next 30 / 60 / 90 days based on certification stage•        Project-wise billing vs budget variance; flag projects where billed is less than work done (under-billing risk)Team Management•        Supervise junior planning / billing engineers at HO and sites•        Review every RA bill and subcontractor bill before it leaves the office•        Train juniors on contract reading, measurement protocol, MB maintenance, and GST treatment on works contracts•        Allocate site / project coverage; ensure no project is without billing oversightDocumentation & Audit•        Maintain complete bill files per project: MB, JMR, bill copies, certifications, correspondence•        First point of contact for statutory audit, internal audit, and client audit queries on billing and measurements•        Retain records per statutory requirement (minimum 8 years for GST)•        Provide billing-related information and documents to clients as and when requiredOther Requirements•        Willing to visit project sites at different locations as and when required•        Fluent written and verbal communication in English, Hindi, and Marathi•        Ability to work independently, meet billing cut-offs, and handle multiple projects in parallelCompensation •        Salary: Will be discussed based on experience and last drawn CTCS. Maheshwari & Co, Civil Infrastructure Contractors, Maharashtra

Apply Now