Administrative Executive

Namaskaram!AjnaLens is looking for an Administration Executive to join our team at Thane (Maharashtra – India).We’re seeking someone who thrives on organization, enjoys bringing structure to daily operations, and takes pride in keeping the workplace running efficiently. This role calls for a hands-on professional who can manage facilities, vendors, travel, and documentation while ensuring seamless coordination across teams.At AjnaLens, we’re building cutting-edge immersive technology and redefining how humans learn, collaborate, and grow. As an Administration Executive, you’ll play a vital role in supporting our operations — ensuring that everything behind the scenes functions smoothly so our teams can focus on innovation.We’re also proud to share that Lenskart is now our strategic investor, a milestone that reflects the purpose, potential, and impact of what we’re building together. Join us as we co-create the future of conscious technology.Read more here: LinkedIn PostWho are we looking for:- Someone with 4–6 years of experience in office administration, facilities, or operations. - A professional who is organized, dependable, and capable of multitasking effectively. - Hands-on experience with MS Office, vendor coordination, and facility management. - Excellent communication and interpersonal skills to collaborate across teams. - Strong understanding of procurement, budgeting, and administrative compliance. - Ability to take ownership of day-to-day operations and ensure efficiency.Top 3 Daily Tasks:Office Operations:- Manage day-to-day administrative functions, including housekeeping, maintenance, and logistics. - Ensure the workplace remains safe, well-maintained, and conducive to productivity. - Coordinate office events, team gatherings, and travel logistics.Vendor Management:- Handle vendor sourcing, quotations, and contract renewals. - Oversee performance and ensure timely delivery of goods and services. - Coordinate with the finance team for invoice processing and payment tracking.Inventory & Asset Management:- Maintain and update records of office assets and supplies. - Monitor consumption patterns and ensure timely procurement. - Support internal audits related to inventory and administrative expenses.Minimum Work Experience Required:- 4–6 years of relevant experience in administration or office management. - Bachelor’s degree in Business Administration, Office Management, or a related field.Top 5 Skills You Should Possess:- Office Administration - Vendor & Facility Management - Inventory & Asset Tracking - Budgeting & Expense Monitoring - Communication & CoordinationWhat Would You Be Expected to Do:- Supervise day-to-day operations to ensure smooth functioning of the office. - Manage travel arrangements — flights, accommodation, and logistics. - Maintain administrative documentation, vendor contracts, and AMC records. - Collaborate with HR, Finance, and Tech teams for seamless operational support. - Handle courier, dispatch, and visitor management systems efficiently. - Track monthly administrative expenses and ensure cost optimization. - Assist in planning and execution of internal events and meetings. - Identify process gaps and suggest improvements for better efficiency.

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