Accounts Payable Assistant

Job Title: Accounts Payable ExecutiveReports To: Payment Head/ Asst. Manager/Accounts ManagerJob Location: Thane HOKey Responsibilities1. Invoice Processing ( Centre wise) Review and verify invoices for accuracy, appropriate documentation, and approvalprior to payment. Ensure proper coding of invoices to appropriate expense accounts. Scrutiny of invoices, rendered services, received stock verification before payment. Process invoices through the accounting software/system in a timely manner.2. Payments Management( Centre wise) Prepare and process electronic transfers, checks, and other forms of payment tovendors. Filing of paid approvals, records and vouchers. Monitor payment schedules to ensure timely payments and avoid late fees. Communicate with vendors regarding payment inquiries and resolve discrepancies.3. Reconciliation( Centre wise) Perform daily / monthly reconciliation of accounts payable balances. Reconcile vendor statements, identify discrepancies, and take corrective actions. Assist in daily closing /month-end and year-end closing processes.4. Compliance and Reporting( Centre wise) Ensure compliance with tax regulations, such as TDS, GST (if applicable), and otherstatutory requirements. Maintain accurate records of all accounts payable transactions. Prepare accounts payable reports for management review.5. Internal Coordination( Centre wise) Collaborate with procurement, operations, and finance teams to streamline paymentprocesses. Address internal stakeholder queries related to invoices and payments.6. Process Improvement( Centre wise) Identify opportunities for process improvements in accounts payable workflows. Assist in the implementation of automation tools and software upgrades forefficiency.7. Bank Activities( Centre wise) Online banking activities, cheque preparation, statement download, balanceverifications, visiting to bank whenever needed.Skills and Competencies Strong knowledge of accounting principles and accounts payable processes. Proficiency in accounting software (Tally) and MS Office (Excel). Excellent attention to detail and organizational skills. Strong analytical and problem-solving skills. Effective communication and interpersonal skills for vendor and stakeholderinteractions. Ability to work under pressure and meet deadlines.Qualifications and Experience Educational Background:Bachelor’s degree in Accounting, Finance, or a related field (preferred), BBA,Higher qualification preferred Professional Experience:1–5 years of experience in accounts payable or related finance roles. Higherexperience preferredKey Performance Indicators (KPIs) Accuracy of invoice processing and payment records. Timeliness in payment processing and reconciliation. Reduction in vendor disputes and payment delays. Compliance with financial policies and statutory regulations.

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