Accounts Payable Assistant

Job Title: Accounts Payable Executive Reports To: Payment Head/ Asst. Manager/Accounts Manager Job Location: Thane HOKey Responsibilities 1. Invoice Processing ( Centre wise)  Review and verify invoices for accuracy, appropriate documentation, and approval prior to payment.  Ensure proper coding of invoices to appropriate expense accounts.  Scrutiny of invoices, rendered services, received stock verification before payment.  Process invoices through the accounting software/system in a timely manner. 2. Payments Management( Centre wise) Prepare and process electronic transfers, checks, and other forms of payment to vendors.  Filing of paid approvals, records and vouchers.  Monitor payment schedules to ensure timely payments and avoid late fees.  Communicate with vendors regarding payment inquiries and resolve discrepancies. 3. Reconciliation( Centre wise) Perform daily / monthly reconciliation of accounts payable balances.  Reconcile vendor statements, identify discrepancies, and take corrective actions.  Assist in daily closing /month-end and year-end closing processes. 4. Compliance and Reporting( Centre wise) Ensure compliance with tax regulations, such as TDS, GST (if applicable), and other statutory requirements.  Maintain accurate records of all accounts payable transactions.  Prepare accounts payable reports for management review. 5. Internal Coordination( Centre wise) Collaborate with procurement, operations, and finance teams to streamline payment processes.  Address internal stakeholder queries related to invoices and payments.6. Process Improvement( Centre wise) Identify opportunities for process improvements in accounts payable workflows.  Assist in the implementation of automation tools and software upgrades for efficiency. 7. Bank Activities( Centre wise)  Online banking activities, cheque preparation, statement download, balance verifications, visiting to bank whenever needed. Skills and Competencies  Strong knowledge of accounting principles and accounts payable processes.  Proficiency in accounting software (Tally) and MS Office (Excel).  Excellent attention to detail and organizational skills.  Strong analytical and problem-solving skills.  Effective communication and interpersonal skills for vendor and stakeholder interactions.  Ability to work under pressure and meet deadlines.Qualifications and Experience  Educational Background: Bachelor’s degree in Accounting, Finance, or a related field (preferred), BBA, Higher qualification preferred  Professional Experience: 1–5 years of experience in accounts payable or related finance roles. Higher experience preferredKey Performance Indicators (KPIs)  Accuracy of invoice processing and payment records.  Timeliness in payment processing and reconciliation.  Reduction in vendor disputes and payment delays.  Compliance with financial policies and statutory regulations.

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