Office Superintendent

Job PurposeThe Office Superintendent is responsible for overseeing the college administrative office, ensuring efficient academic and administrative operations, and managing all DTE-related activities, including admissions, approvals, compliance, and reporting, in accordance with DTE, AICTE, UGC, University, and NAAC regulations.Key Roles & Responsibilities1. Office Administration & Supervision- Supervise daily operations of the college administrative office. - Allocate work to clerical staff and ensure timely execution. - Maintain official records, files, registers, and correspondence. - Draft office orders, notices, circulars, and official communications. - Ensure proper document management (physical and digital).2. DTE (Directorate of Technical Education) Related Work – Core Responsibility- Handle all DTE compliance and coordination work. - Manage DTE online portals for: - Institute profile updates - Intake approval and continuation - Course approvals and affiliation renewals - Coordinate DTE admissions processes, including: - CAP rounds - Institute-level admissions - Verification of student documents as per DTE norms - Prepare and submit DTE reports, proposals, and data within stipulated timelines. - Coordinate DTE inspections, audits, and committee visits. - Maintain student admission records as per DTE formats and guidelines. - Liaise with DTE officials and regional offices.3. Academic & University Coordination- Coordinate with affiliating university for: - Admissions approval - Enrollment, eligibility, and exam-related work - Maintain student academic records, eligibility files, and documentation. - Support examination, result processing, and convocation activities.4. Regulatory Compliance & Accreditation Support- Ensure compliance with AICTE, DTE, UGC, NAAC, NBA (if applicable) norms. - Assist in preparation of data for NAAC SSR, AQAR, NIRF, AISHE, and other statutory reports. - Maintain readiness of records for inspections and audits.5. HR & Establishment Functions- Maintain service records, attendance, leave, and personal files of staff. - Assist in recruitment documentation and joining formalities. - Coordinate payroll inputs and staff-related correspondence.6. Finance, Store & Audit Coordination- Assist in preparation and verification of bills, vouchers, and purchase files. - Maintain stock registers and office inventory. - Coordinate with accounts department during internal and external audits.7. Student & Stakeholder Support- Address student administrative queries related to admissions, scholarships, eligibility, and certificates. - Coordinate with scholarship portals and government departments, if applicable.Qualifications & Experience- Master's degree in arts / commerce / science (Master’s preferred). - Minimum 10–12 years of experience in administrative roles in technical or professional educational institutions. - Mandatory experience in DTE-related work and familiarity with DTE online systems.Skills & Competencies- In-depth knowledge of DTE, AICTE, UGC, University procedures. - Hands-on experience with DTE admissions, CAP rounds, approvals, and compliance. - Strong documentation, drafting, and record-keeping skills. - Proficiency in MS Office, email, and online government portals. - Leadership and supervisory skills. - Ability to meet strict regulatory deadlines.

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