Store Accounts and Administrative Assistant

Location: Animal Rahat’s headquarters in Sangli, with need-based travel to other locations (This position requires approximately 80% of the time in the office and 20% of the time outside the office.) Primary Responsibilities and Duties ·  Assist with the timely procurement and storage of veterinary supplies for all animal welfare units and the Sanctuary. ·  Maintain inventory records of the purchase and distribution of veterinary medicines, instruments, and other equipment. ·   Account for materials upon receipt from vendors, update registers, and report any discrepancies to the supervisor. ·   Conduct monthly inventories of veterinary medicines and report any discrepancies to the supervisor. ·   Maintain records of all bulk purchases and the distribution of consumable items. ·   Assist the stores, accounts, and administration executive with maintaining accounting vouchers. ·   Ensure that the main office, guest room, and surrounding areas are kept neat and clean. ·   Supervise the maid and the gardener. ·   Check the identity of visitors and arrange meetings with relevant senior staff members before allowing anyone to enter the office. ·   Record the receipt of documents in the office and deliver them to the appropriate staff members within half an hour. ·   If a document is urgent or important, inform the concerned staff members immediately by phone if they are not present in the office. ·   Maintain the employee attendance register in the office and consult with the supervisor if any staff members do not report to work by 9:10 AM. ·   Ensure that there is sufficient drinking water, refreshments, and cleaning materials available in the office and guest room. ·  Visit banks, post offices, and markets as required. ·   Perform any other duties assigned by the supervisor or line manager. Qualifications: ·  Bachelor of Commerce degree with 50% from a recognised university or college ·  Minimum two years of experience in managing supplies and storage ·  Excellent information technology skills ·  Good communication skills in Hindi and Marathi preferred ·  Commitment to the objectives of the organisation

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