Purchasing Administrator-EMEA

Job Title: Purchasing Admin – EMEA (Supplier Manager & CC Admin)Location: Fully remote roleShift timings: UK Shift (1.30pm to 10.30pm)This position will support the Procurement Team and complete specific tasks as outlined below.Job Description:GeneralEMEA Purchasing Inbox – monitor continuously to ensure timely responses to inquiries not to exceed 24 hoursPurchasing Hotline – same as above, these are voice messages that populate to the shared email inboxCorporate Card Inbox – monitor continuously to ensure timely responses to inquiries not to exceed 24 hoursEnsure high level of customer service and communication with internal and external customersWork as a team with other members of the purchasing departmentProvide training for P2P tasks to operations staff as neededCorporate Card AdministrationManage UK corporate card program (80+ corporate cards); issue new cards to users, set credit limits, cancel cards and enforce adherence to company policy on a monthly basisDownload weekly invoices from both AirPlus and Consolidator virtual accounts and distribute accordingly for approvalSupplier Management-EMEA (Primary)Process owner for the supplier on-boarding SP site to action regional requirements in a timely mannerSupplier Management EMEA Inbox – monitor continuously to ensure timely responses to inquiries not to exceed 24 hoursLiaison for any issues surrounding the EMEA vendor onboarding processAssist Global/Regional Supplier Managers as needed with regional requestsRequisition/Purchase Order Processing (backup/alternate)Ensure compliance with policies and procedures; and compliance for internal controlsEnsure appropriate documentation is received with purchase requisitions with regards to accepted supporting documentation, Procurement Justification FormsComplete due diligence of supporting documentation to facilitate first level approvals and mitigate issues during subsequent approval levelsMonitor requisitions in pending status to ensure timely review and approval by authorized signersEnsure approved requisitions are processed into Purchase Orders in a timely manner not to exceed 24 hoursOracle SystemQuarterly System Testing for P2P areas working with IT leads to identify any issues and areas of “opt in” adoptionLiaison for P2P IT Tickets – open and assist in testing/resolution working with internal IT and Oracle staff as coordinated with the IT teamProcurement SupportEnsure compliance with policies and procedures; and compliance for internal controlsProcurement Receipts for Purchase orders related to corporate accounting as neededPeriod End reporting as identified on the closing checklistAuditAssist with audit requests from internal and external auditors, as requestedCandidate Requirements – Five or more years experience in Accounting/PurchasingOracle Fusion experience a plusInternational/foreign accounting experience a plusAbility to multitaskGood communication skillsStrong attention to detailStrong organizational skillsProficiency with Excel (intermediate or advanced)Proficiency with Outlook, TEAMS/SharepointAbility to work independently and as a team

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