Personal Assistant to Director

Position Title- Personal Assistant to Director Employment Type-Full-time Location- Koregaon Park, Pune Purpose of the role: Provide high-caliber administrative and strategic support to Pallavi, enabling efficient execution of day-to-day responsibilities and long-term initiatives. Act as a trusted partner to streamline communications, manage priorities, and drive special projects. Detailed Responsibility: ● Calendar & Travel Management: Coordinate a complex, multi-time-zone schedule, including board meetings, investor calls, retail site visits and off-site events; arrange detailed travel itineraries and accommodations. ● Communications: Draft, proofread and manage correspondence (emails, presentations, memos) on behalf of Pallavi; serve as a gatekeeper to prioritize and route inquiries. ● Meeting Coordination: Prepare meeting agendas, collate briefing materials and take concise action-oriented minutes; follow up on deliverables with cross-functional teams. ● Project Support: Drive special projects—retail expansion rollouts, investor due diligence, strategic partnerships—by tracking milestones, coordinating stakeholders and surfacing risks. ● Information Management: Maintain organized digital and physical filing systems for contracts, term sheets, board materials and confidential documentation; ensure data integrity and security. ● Stakeholder Liaison: Act as first point of contact for internal leadership, investors and external partners; cultivate relationships with discretion and professionalism. ● Operational Excellence: Identify process improvements to enhance the efficiency of the Founder’s Office; implement tools (Asana, Notion, Slack workflows) to automate routine tasks. Key Competencies: Job related (Functional/ Technical) Behavioral Competencies: ● Expert in calendar systems (Google Calendar/Outlook), travel-booking platforms ● Exceptional organizational skills, high attention to detail and the ability to and MS Office (Word, Excel, PowerPoint) or Google Workspace anticipate needs. ● Strong communication, discretion handling confidential matters and a collaborative, get-it-done” attitude. ● Familiarity with project-management tools (Asana, Notion, Trello) and basic data reporting. Experience: ● Mandatory o 5 years as an Executive or Personal Assistant supporting C-suite executives, preferably in a high-growth startup or fast-paced environment. ● Desirable - o Exposure to retail, e-commerce or consumer brands. o Experience coordinating investor or board-level activities. Educational Qualification: ● Mandatory - Bachelor’s degree in Business Administration, Communications or related field.

Created: 2025-08-09