Senior Exam Coordinator

Job Title: Senior Exam CoordinatorExperience: 3–5 YearsQualification: Master’s Degree (Preferred)Industry: Education / B-School / PGDM InstituteRole OverviewThe Senior Exam Coordinator will be responsible for planning, executing, and monitoring all examination-related activities, ensuring smooth conduct of assessments and compliance with academic standards. The role requires strong coordination with faculty, academic teams, and administration to ensure timely and error-free execution of examination processes.Key Responsibilities1. Examination Planning & Scheduling·       Prepare and manage examination schedules (mid-term, end-term, internal assessments)·       Coordinate with academic teams for exam timelines and subject coverage·       Ensure timely communication of exam schedules to students and faculty2. Examination Execution·       Oversee the smooth conduct of examinations (offline/online)·       Arrange invigilation duties and examination halls·       Ensure adherence to examination protocols and discipline3. Paper Setting & Coordination·       Coordinate with faculty for timely submission of question papers·       Ensure proper formatting, moderation, and confidentiality of question papers·       Manage secure printing and distribution of exam papers4. Evaluation Process Management·       Track and ensure timely evaluation of answer sheets by faculty·       Follow up on pending evaluations and maintain evaluation timelines·       Compile and verify marks before result processing5. Results & Records Management·       Prepare and publish results in coordination with academic teams·       Maintain accurate records of marks, attendance, and examination data·       Handle discrepancies, re-evaluation requests, and student queries6. Compliance & Documentation·       Maintain all examination-related records for audits and accreditation (NIRF, AICTE, NBA, etc.)·       Ensure compliance with institutional and regulatory examination norms·       Prepare reports and documentation for internal and external audits7. Coordination & Communication·     Act as a central point of contact between faculty, students, and administration for exam-related matters·     Communicate guidelines, instructions, and updates clearly·     Resolve operational issues during exams effectivelyKey Skills & Competencies·       Strong organizational and coordination skills·       Attention to detail and accuracy·       Ability to manage timelines and handle pressure during exam cycles·       Good communication and stakeholder management·       Familiarity with exam management systems/software (preferred)Preferred Background·       Prior experience in PGDM institutes or B-Schools is mandatory·       Experience in handling end-to-end examination processes·       Exposure to accreditation and audit requirements

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