Sr. Executive - Guest Relations

Sr. Executive - Guest Relations Location: FLAME University, Lavale CampusRole SummaryRepresent FLAME University’s hospitality desk by welcoming and assisting guests, coordinating with internal departments, and ensuring a seamless and professional guest experience on campus.Key Responsibilities1. Guest ManagementGreet and welcome visitors, parents, delegates, and stakeholders.Maintain visitor records and ensure smooth check-in/check-out processes.Provide accurate campus information and guide guests as required.2. Coordination & CommunicationLiaise with departments (Admin, Security, Academics, Facilities) to ensure timely support for guest requirements.Handle appointment scheduling, meeting room arrangements, and event-related guest coordination.Manage communication through phone, email, and the front desk.3. Hospitality & Service ExcellenceEnsure professional service standards for all campus guests.Oversee refreshments, seating arrangements, and hospitality logistics during meetings and events.Maintain the reception area’s cleanliness, ambience, and presentation.4. Administration & SupportManage visitor passes, ID cards, and stationery logs.Support travel, accommodation, and transport arrangements for official guests and delegations.Assist in basic documentation, filing, and daily reporting.Required SkillsExcellent communication and interpersonal skillsPleasant personality with professional groomingPrior experience in hospitality/front office roles (preferred)Strong customer service orientationAbility to multitask and remain calm under pressureBasic proficiency in MS Office and telephone/email etiquette

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