Executive Assistant to Chief Executive Officer

Job Objective The incumbent will assist CEO of ACG Engineering in: Providing comprehensive administrative support to the CEO by managing calendars, expenses, correspondence, and travel arrangements with meticulous attention to details. Facilitate smooth operations of day-to-day meetings, briefings, and corporate functions, ensuring senior leaders are well-prepared and informed. Support in preparation of various reports on key business parameters to facilitate decision making. Primary responsibilities Level Specific Accountabilities: General Administration: Provide comprehensive administrative support to the CEO by managing calendars, expenses, correspondence, and travel arrangements with meticulous attention to details. Ensure timely follow-ups and responses to emails, maintaining an organized inbox and facilitating efficient task completion for the CEO. Facilitate smooth operations of day-to-day meetings, briefings, and corporate functions, ensuring senior leaders are well-prepared and informed. Manage office logistics, including greeting visitors, arranging events, and overseeing office layout and equipment maintenance to optimize efficiency. Coordinate high-level meetings, corporate events, and agendas, ensuring seamless logistics and effective communication for senior leadership team. Manage confidential information, draft reports, and facilitate communication with stakeholders, with meticulous attention to details and professionalism. Business & financial analytics: Collaborate with clients, stakeholders, and internal teams to ensure transparent communication, manage expectations, and deliver on all requirements and deadlines. Support in preparation of various reports on key business parameters to facilitate decision making. Establish & maintain master records of all confidential documents and approvals. Support in preparing strategic powerpoint presentations and act as point of contact for the CEO’s office. Provide confidential support and display good judgment and discretion/handle confidential information which would have immediate impact on company performance if shared beyond its intended audience. Budgeting & Forecasting Support preparation of annual business plan Monitor monthly departmental performance Scope of Decision Making: Operates with direct and detailed instructions with limited supervision Escalates any deviations and out of specifications and seeks guidance to resolve the same. Key Result Areas Provide comprehensive administrative support to the CEO by managing calendars, expenses, correspondence, and travel arrangements with meticulous attention to detail. Collaborate with clients, stakeholders, and internal teams to ensure transparent communication, manage expectations, and deliver on all requirements and deadlines. Support in preparation of various reports on key business parameters to facilitate decision making. Educational and Experience Requirements Level of Education Any Graduate/Post Graduate Diploma (Any Specialisation) - 7 to 10 yrs

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