Executive Assistant

Position Name                : Executive AssistantReports to                       : Senior ManagementLocation                          : Pune, MaharashtraDepartment                    : President’s OfficeVeerayatan:Veerayatan is a spiritually inspired humanitarian organization founded in 1973 under the guidance of the revered sage Gurudev Upadhyaya Shri Amar Muniji and led by Acharya Shri Chandanaji (Pujya Tai Ma). Rooted in the timeless message of compassion and universal welfare taught by Bhagwan Mahavir, Veerayatan was established in Rajgir, Bihar, with the vision of transforming lives through selfless service. Since inception, the organization has worked tirelessly in the fields of education, healthcare, and social development, uplifting underserved communities while embodying the values of love, non-violence, compassion, and dedicated service to humanity.Job Summary:Veerayatan seeks a dynamic and experienced Executive Assistant (EA), who will be responsible for high level administrative, programmatic, and governance-related coordination, and communication support to its Senior Management. The role requires exceptional organizational skills, high professionalism, confidentiality, and the ability to manage multiple priorities in a fast-paced non-profit environment. This position is critical in ensuring the smooth functioning of leadership operations and enabling senior leaders of Veerayatan to focus on strategic initiatives.Key Responsibilities: (a)   Executive and Administrative Support: ¨      Manage engagement calendars, schedules, and appointments for Senior Management. ¨      Coordinate internal/external meetings, logistics, agendas, minutes, and follow-ups. ¨      Prepare high level briefing notes, presentations, reports, and correspondence. ¨      Screen and prioritize emails, calls, and requests. ¨      Maintain organized digital and physical filing systems.  (b)   Communication and Coordination: ¨      Serve as a key point of contact and liaison between Senior Management, internal teams, partners, and stakeholders. ¨      Draft professional emails, letters, and other required official communication. ¨      Ensure timely follow-up on action points from meetings and reviews. ¨      Support coordination across departments and project teams. (c)    Travel and Event Management: ¨      Plan and coordinate domestic and international travel for Senior Management, including itineraries, bookings, and documentation. ¨      Provide logistical support for conferences, field visits, donor meetings, and events. ¨      Prepare travel briefs and post-visit reports. (d)   Documentation and Information Management: ¨      Prepare and compile reports, presentations, dashboards, and meeting materials. ¨      Maintain confidentiality of sensitive information and organizational documents. ¨      Support record-keeping for governance, compliance, and reporting needs. (e)   Strategic and Programme Support: ¨      Assist in tracking key organizational priorities and deadlines. ¨      Support project coordination, research, and data compilation. ¨      Help prepare proposals, donor communications, and impact updates as required.  Qualifications and Experience: ¨      Master’s degree in Business Administration, Communications, Management, or a related field. ¨      5 to 7 years of experience as an Executive Assistant/Administration Manager (preferably in NGO or in the development/social sector). ¨      Excellent written and verbal communication skills in English and Hindi.¨      Strong proficiency in MS Office, Google Workspace, and virtual collaboration tools. ¨      High level of discretion, integrity, and professionalism. ¨      Strong and proactive organizational and time-management skills.¨      Ability to multitask, prioritize, and work under deadlines.  Personal Attributes: ¨      Deep commitment to compassionate service and social impact.¨      Respect for diverse communities and inclusive development practices.¨      Thoughtful, collaborative, and solution-oriented approach.

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