School Administrative Officer

Job Title: School AdministratorLocation: Kothari International School, Kharadi, PuneEmployment Type: Full-Time | On-siteReporting To: School Leadership / ManagementAbout the RoleKothari International School, Pune, is seeking a highly organized, proactive, and solutions-driven School Administrator to oversee the school’s non-academic operations. This role is critical in ensuring smooth daily functioning, regulatory compliance, infrastructure management, safety standards, and operational excellence.The Administrator will work closely with school leadership, vendors, statutory authorities, and internal teams to create a safe, efficient, and future-ready learning environment that supports academic delivery without directly handling teaching or curriculum responsibilities.Key ResponsibilitiesInfrastructure & Facilities ManagementOversee maintenance of school buildings, classrooms, laboratories, playgrounds, transport facilities, and utilities.Plan and supervise preventive maintenance schedules, repairs, renovations, and asset management.Coordinate with contractors, vendors, and service providers for timely execution and quality control.Monitor cleanliness, hygiene standards, and campus aesthetics.Safety, Security & Risk ManagementEnsure compliance with safety norms including fire safety, disaster management, CCTV systems, access control, and emergency preparedness.Conduct regular safety audits, mock drills, and risk assessments.Maintain incident logs and implement corrective actions proactively.Ensure student and staff safety protocols are strictly followed.Compliance & Regulatory ManagementManage statutory compliances related to education authorities, municipal regulations, fire department, labor laws, health and safety certifications, and licenses.Maintain documentation, renewals, inspections, and audit readiness.Liaise with government bodies and external agencies as required.Operations & Vendor ManagementOversee housekeeping, security, transport, cafeteria, and outsourced services.Negotiate contracts, monitor service quality, and manage vendor performance.Track service-level agreements and cost optimization initiatives.Administrative Systems & DocumentationMaintain operational records, inventories, asset registers, AMC documentation, and compliance trackers.Support budgeting, expense tracking, and procurement processes in coordination with finance and management teams.Implement digital tools and workflows to improve operational efficiency.Stakeholder CoordinationCollaborate with school leadership, teachers, parents (when required), and corporate teams to resolve operational issues.Act as the central point of coordination for non-academic escalations.Support school events, inspections, audits, and large-scale activities from an operational perspective.Required Qualifications & SkillsBachelor’s degree in Administration, Facility Management, Operations, or related field.Minimum 5–8 years of experience in school administration, facilities management, hospitality, corporate administration, or institutional operations.Strong knowledge of compliance requirements, safety regulations, and vendor management.Excellent organizational, communication, and negotiation skills.Ability to manage multiple priorities with strong ownership and accountability.Proficiency in MS Office, reporting tools, and basic budgeting systems.Calm under pressure with a solution-oriented mindset.Key CompetenciesOperational leadership and execution excellenceRisk management and compliance governanceVendor and stakeholder relationship managementFinancial discipline and cost optimizationProcess improvement and scalability mindsetHigh integrity, reliability, and professionalismWhy Join Kothari International School, Pune?Opportunity to build scalable operational systems in a growing institution.High visibility role with leadership interaction and strategic exposure.Purpose-driven environment focused on excellence, safety, and student well-being.Platform to drive long-term institutional efficiency and operational maturity.

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