Legal & Company Secretarial Assistant

Dar, the founding member of the Sidara group, is an international multidisciplinary consulting organization specializing in engineering, architecture, planning, environment, project management, facilities management, and economics. Sidara operates in 60 countries with 20,500 professionals, Dar connects people, places, and communities through innovative solutions to the world's most complex challenges. We deliver projects from inception through completion, embracing challenges to empower communities worldwide. Learn more at .Role OverviewWe are seeking a Legal & Company Secretarial Assistant to support the Senior Legal Counsel and Company Secretary in the delivery of in-house legal, governance, and compliance activities. The role focuses on company secretarial matters, legal administration, and coordination with external legal advisers.This position requires both prior corporate legal secretarial experience and a legal background (law degree, paralegal qualification, or equivalent). It is ideally suited to a junior qualified lawyer, paralegal, or legally trained professional with proven experience in corporate governance and statutory compliance, seeking to develop a long-term career within a global organisation.Key ResponsibilitiesCompany Secretarial & GovernanceSupport the Company Secretary with statutory and corporate governance obligations for entities.Prepare, review, and file documentation with Companies House.Maintain statutory registers, corporate records, and group structure information.Assist with the coordination of board and committee meetings, including agendas, papers, minutes, and action tracking.Draft board resolutions and written resolutionsTrack execution and filing of corporate authorizationsMaintain directors' and officers' registersData Protection AdministrationMaintain data protection records and risk registerTrack data processing agreements and vendor compliance documentationAssist with data subject access requests (DSARs)Coordinate ICO registration renewals and filingsSupport updates to privacy notices and data protection policiesLegal Administration & DocumentationSupport the preparation, execution, and management of legal documentation.Maintain contract registers, legal trackers, and document management systems.Assist with the review of MOUs, NDAs, consultancy agreements, and standard commercial contracts.Ensure consistent document control, version management, and filing standards.Conduct legal and commercial due diligence for projects, including review of third-party documentation and identification of key risks.External Legal Adviser CoordinationAct as the day-to-day liaison with external legal advisers and regulatory consultants.Coordinate the instruction of external counsel in line with internal approval processes.Manage document exchange, information requests, and follow-ups.Track external legal matters, deliverables, timelines, and costs and external legal invoices. Process and verify external legal invoicesMaintain legal spend tracking and budget reportsRegulatory & Compliance SupportMonitor statutory deadlines and compliance calendars.Support internal compliance reviews and audits.Assist with data protection, confidentiality, and corporate governance requirements.Support implementation of internal legal and compliance policies.Support third-party due diligence documentationStakeholder SupportProvide legal and company secretarial support to internal stakeholders across finance, HR, and senior management.Respond to routine legal and governance queries.Support ad-hoc legal and corporate projects as required.Experience & QualificationsLegal background essential (Law degree, paralegal qualification, or equivalent experience).3–6 years’ experience in an in-house legal, company secretarial, or corporate services role.Familiarity with data protection law desirableExperience working with or coordinating external legal advisers.Experience in a corporate services environment preferred.Key Skills & CompetenciesStrong understanding of company secretarial and corporate governance requirements.Exceptional attention to detail and accuracyAbility to work independently and manage administrative systemsProficiency in document management systemsClear, professional written and verbal communication.Discretion and professionalism when handling confidential information.Ability to manage multiple priorities and deadlines.Proactive, reliable, and structured approach to work.

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