Billing Executive

Role OverviewThe Billing Executive will be responsible for accurate and timely invoicing, maintaining billing records, coordinating with sales and dispatch teams, and supporting collections through proper documentation. This role plays a critical part in ensuring smooth financial operations, minimizing billing errors, and improving cash flow efficiency.Key ResponsibilitiesBilling & InvoicingGenerate and process invoices for bran, maida, and sooji sales in a timely and accurate manner.Ensure all invoices are prepared as per agreed rates, quantities, and terms.Verify order details with the sales team before billing.Maintain proper documentation of invoices, e-way bills, and related records.Order to Billing CoordinationCoordinate with the Sales team and Dispatch team to align billing with actual dispatch quantities.Ensure billing is done only after confirmation of loading/dispatch.Track pending orders vs billed orders and highlight gaps.System & Records ManagementMaintain and update billing entries in Tally/ERP systems.Keep organized records of invoices, debit notes, credit notes, and adjustments.Ensure compliance with GST and statutory billing requirements.Payment Tracking SupportShare invoices and account statements with customers promptly.Support the Accounts/Sales team by providing billing data for collections.Track invoice-wise outstanding and assist in reconciliation when required.Reconciliation & Error ControlCross-check billed quantities vs dispatch data vs order confirmations.Identify and resolve billing discrepancies with internal teams.Maintain a log of billing errors and ensure corrective actions.Coordination & CommunicationWork closely with Sales, Accounts, and Logistics teams for seamless operations.Respond to customer queries related to invoices, rates, and billing details.Ensure clear communication to avoid disputes and delays in payments.Qualifications & SkillsGraduate in Commerce / Accounting / Business Administration.1–3 years of experience in billing, invoicing, or accounts support (preferably in FMCG or manufacturing).Hands-on experience with Tally or similar ERP systems.Strong understanding of GST billing and documentation.Proficiency in MS Excel (basic to intermediate).Key AttributesHigh attention to detail and accuracy.Strong coordination and follow-up skills.Ability to work under pressure in a fast-paced dispatch environment.Process-oriented with a focus on minimizing errors.Reliable and disciplined in handling financial data.Reporting StructureReports To: HOD – Sales & Marketing Location: Factory – Wagholi, PuneWorking Days: Monday to Saturday

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