Office Administrator – Software Development Company

Location: On-site Department: Administration & Operations Reports To: Operations Manager / Director Experience Required: 3+ Years Salary Range: ₹2.4 LPA – ₹4.2 LPA (Based on experience and skillset) Job Type: Full-TimeAbout the Company: We are a technology-first software development company focused on delivering digital transformation through advanced web platforms, mobile apps, CRM/ERP systems, and process automation. Our teams specialize in technologies likePython, Django, ReactJS, Zoho, WordPress, Shopify, and more .As we scale our operations, we're looking for aproactive and well-organized Office Administratorto ensure smooth internal communication, task tracking, and process discipline across all teams.Role Overview: As anOffice Administrator , you will be responsible fordaily coordination between development teams and management , maintaining task progress in theProject Management System (PMS) ,ensuring adherence to internal rules , andscheduling meetings and client callsas required. This role is critical to keeping projects and teams running smoothly by acting as a bridge between departments and ensuring everyone is aligned, updated, and accountable.Key Responsibilities:Task & Project Coordination ● Collectdaily task updates from developers , designers, and team leads. ● Ensure updates are entered and maintained properly in theProject Management System . ● Track deadlines and flag delays or bottlenecks to the reporting manager.Meeting & Call Scheduling ● Scheduleinternal standups, sprint reviews, team syncs , and other recurring meetings. ● Set upclient calls or technical discussionsbased on availability and project requirements. ● Send reminders and ensure timely participation from relevant stakeholders. Reporting & Documentation ● Maintain clear logs of team performance, attendance, meeting notes, and project summaries. ● Sharedaily or weekly status reportswith project managers and leadership. Office Discipline & Policy Enforcement ● Monitor adherence tocompany rules, work timings, communication protocols , anddocumentation standards . ● Flag violations (e.g., non-updated tasks, unapproved leaves, late submissions) and issue reminders as per the escalation matrix.General Administrative Support ● Assist HR withonboarding checklists , access provisioning, and team coordination. ● Handle generaladmin communication , team queries, asset tracking, and record-keeping.Required Skills & Qualifications: ●Minimum 3 yearsof administrative or coordination experience in an IT/software company. ● Strong understanding ofsoftware development team structures and workflows . ● Hands-on experience with at least oneProject Management Tool ● Good knowledge ofGoogle Workspace (Docs, Sheets, Calendar)or MS Office. ● ExcellentEnglish communication skills(written and verbal). ● High sense ofaccountability, attention to detail, and time management . ● Ability tomultitask and prioritizetasks effectively in a fast-paced environment.Good to Have: ● Basic familiarity with tools likeSlack, Zoho CRM, Discord, GitHub, and Notion . ● Experience inremote/hybrid team environments . ● Exposure toAgile/Scrummethodology or software project workflows. Work Schedule & Expectations: ● Full-time position withavailability during business hours (IST) . ● Must be available totake quick callsfrom developers and project managers. ● Will be expected tosend out end-of-day reportsor follow-ups regularly.What We Offer: ● Competitive salary in the range of ₹2.4 LPA – ₹4.2 LPA, based on your experience and skill level. ● Stable and growing work environment with tech-driven teams. ● Opportunities to grow intoOperations CoordinatororProject Management roles . ● Collaborative and friendly team culture with structured processes.How to Apply: Send your resume tohr@

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