Senior Executive/Associate – Accounts (Accounts Payable)

Job Title: Senior Executive/Associate – Accounts (Accounts Payable)Department: Finance & AccountsReports To: Accounts Payable Manager / Finance ManagerExperience Required: Minimum 5 years in Accounts Payable or similar accounting roleJob Summary:The Senior Executive – Accounts Payable will handle the complete accounts payable cycle, including invoice processing, vendor management, payments, and reconciliations.Key Responsibilities:• Process vendor invoices, employee reimbursements, and expense claims accurately and in a timely manner.• Verify invoice details, approvals, purchase orders, and supporting documents before posting to the accounting system.• Prepare and process vendor payments via cheques, bank transfers, and online payment platforms.• Record and reconcile all bank transactions including receipts, payments, bank charges, and interest entries on a daily basis.• Post and reconcile company credit card transactions; ensure proper supporting documents and approvals are attached for all expenses.• Perform monthly bank reconciliations and ensure that all outstanding items are tracked and resolved promptly.• Maintain vendor ledgers and perform periodic reconciliations with supplier statements.• Assist with monthly, quarterly, and annual closing activities, including accruals, prepayments, and related journal entries.• Support both internal and external audits by providing necessary schedules, documents, and reconciliations.• Collaborate with procurement, finance, and operations teams to resolve invoice or payment discrepancies.• Prepare AP-related reports such as prepaid expense reports, aging analysis, vendor outstanding reports, and payment forecasts.• Monitor cash flow requirements and coordinate with the team for payment scheduling to avoid delays and optimum utilization of Cash.• Provide management with periodic insights into spend trends.• Maintain relationships with vendors, ensuring timely communication regarding invoice or payment status.• Handle vendor onboarding, KYC documentation, and updates to the vendor master database.Required Qualifications & Skills:• Bachelor’s degree in commerce, Accounting, or Finance• Minimum 5 years of hands-on experience in Accounts Payable, banking entries, and reconciliations.• Strong working knowledge of MS Excel and other MS Office tools.• Good understanding of accounting principles, TDS, GST• High attention to detail, analytical thinking, and problem-solving abilities.• Strong interpersonal and communication skills for eUective coordination with vendors and internal teams.

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