Project Administration Assistant

Role Summary Responsibilities Develop, produce and distribute reports and general correspondence; Maintain open, clear and concise communication with internal project stakeholders; Establish & maintain project set-ups; Maintain electronic filing system, including managing the access right allocation, EDMS logging; Typing, formatting and emailing documents; Setup of the project numbers and budgets at the direction of the Project Managers; CV updating and reformatting; Support in ISO compliance; Perform all other tasks that are related to the position of a Project Administrative Assistant; and Other duties as assigned/required. Qualifications College diploma in Administration or other equivalent training; 5+ years relevant experience as an Project Administration Assistant preferably within an Engineering/Architectural or other relatable professional services office; Excellent organizational and time management skills to respond to changing priorities and handling multiple tasks; Ability to work in a fast-paced environment; Proven ability to meet deadlines and prioritize workload; Ability to take direction from multiple managers when providing administrative reinforcement. Proficient on computer software applications (Word, Excel, PowerPoint); General Accounting knowledge Experience with Deltek Vision is an asset; Typing speed of 70 wpm; Ability to work independently as well as in a team environment; and Excellent English verbal and written communication skills. Knowledge of the Chinese language would be considered an asset.

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