Executive Assistant

Employment Type: Full-TimeExperience: Minimum 5 yearsIndustry Type: Architect & Interior Designing Role OverviewWe are seeking a highly organized and proactive Executive Assistant to provide comprehensive Administrative and Managerial support to the Senior Management. The ideal candidate will have strong communication skills, proven experience in handling executive-level responsibilities, and the ability to manage Operations independently in the absence of Management.Key Responsibilities: Executive SupportManage daily schedules, appointments, and meetings for Director.Handle confidential correspondence, emails, and documentation with discretion.Prepare reports, presentations and meeting agendas.Coordinate travel arrangements, itineraries, and logistics.Administrative CoordinationOversee office administration and ensure smooth day-to-day operations.Liaise with internal departments and external stakeholders for seamless coordination.Maintain records, files, and databases with accuracy and confidentiality.Monitor office supplies and manage procurement as needed.Managerial ResponsibilitiesAct as the point of contact in the absence of management, ensuring continuity of operations.Supervise and guide junior staff, delegating tasks effectively.Assist in policy implementation and compliance monitoring.Support HR functions such as interview scheduling, onboarding, exit formalities, and employee communication.Operations ManagementTrack project timelines, deliverables, and ensure deadlines are met.Coordinate with vendors, clients, and partners for operational requirements.Handle escalations and resolve issues promptly.Contribute to process improvement initiatives for efficiency.Travel as required to meet business needs and client engagements.Communication & RepresentationRepresent management in meetings, calls, and official correspondence when required.Draft professional emails, letters, and official communication.Maintain strong relationships with stakeholders through effective communication.Qualifications & SkillsMinimum 5 years of experience as an Executive Assistant or in a similar role.Willingness to travel (PAN India)  as per requirement.Strong organizational and multitasking abilities.Excellent verbal and written communication skills.Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).Ability to work independently and handle responsibilities with minimal supervision.Professional conduct, integrity, and discretion in handling sensitive information.Compensation & BenefitsCompetitive salary based on experience.Professional growth opportunities.Supportive and collaborative work environment. Working days: Mon – Sat

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