Executive Assistant

Executive Assistant to FounderDelhi NCRRole OverviewWe are seeking a highly organized, proactive Executive Assistant to support the founder of a growing healthcare ecosystem focused on metabolic health innovation.The role sits at the intersection of healthcare, research, and early-stage platform development. The Executive Assistant will help coordinate communication, manage schedules, organize information, and ensure multiple initiatives move forward smoothly.This role goes beyond traditional administrative support. It requires someone comfortable operating in a dynamic environment with multiple stakeholders, including doctors, researchers, technologists, and partners.The ideal candidate enjoys creating clarity and structure in evolving systems.⸻Key ResponsibilitiesStrategic Calendar & Communication Management • Manage founder calendar and scheduling • Coordinate meetings with doctors, hospitals, and collaborators • Ensure meeting preparation materials are organized • Track follow-ups and action itemsThe goal is to maintain smooth communication across the ecosystem.⸻Information Organization • Maintain structured documentation of projects and conversations • Organize files, notes, and research materials • Prepare simple briefs before meetings when needed • Capture key insights and decisions from meetingsThis helps reduce cognitive load and improves decision-making efficiency.⸻Ecosystem Coordination • Help coordinate communication between collaborators • Track progress across different initiatives • Ensure key tasks and commitments do not fall through the cracksExamples of initiatives include: • hospital pilot programs • research collaborations • digital platform development⸻Operational Support • Travel coordination when required • Document preparation • Basic research assistance • Vendor and logistics coordinationThe objective is to free the founder to focus on strategy, partnerships, and system design.⸻Ideal Candidate ProfileThe ideal candidate is: • highly organized • proactive and anticipatory • detail-oriented • calm under pressure • comfortable managing multiple moving partsThey should enjoy bringing structure to complex environments.⸻ExperiencePreferred: • 2–6 years experience as an Executive Assistant, Operations Coordinator, or similar role • experience supporting senior leadership • experience in startup, consulting, healthcare, or research environments is a plus⸻Skills • calendar and meeting management • email and communication coordination • documentation and note-taking • basic research and information synthesis • project coordinationHelpful familiarity with tools such as: • Google Workspace • Notion / Airtable / productivity tools • Zoom / Slack⸻Personal QualitiesThe strongest candidates will demonstrate: • anticipation (seeing needs before they arise) • clear and concise communication • strong reliability and discretion • ability to remain organized in dynamic environments⸻Growth OpportunityThis role has the potential to grow into an Operations Manager or Chief-of-Staff–type position as the ecosystem expands.We are looking for someone who wants to grow with the system over time.⸻LocationDelhi NCR preferred.⸻Why This Role Is UniqueThe position offers exposure to the development of a new healthcare ecosystem focused on metabolic systems and clinical innovation.The Executive Assistant will work closely with the founder and gain insight into strategy, partnerships, and early-stage platform building.

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