Campus Maintenance (Admin) - Executive/Sr. Executive

JOB TITLE:  Executive / Sr. Executive- Campus Maintenance (Admin)  Duties and Responsibilities :   1. Campus Building Management - Ensuring compliance with fire safety norms, renewing   of fire safety certificates, conducting fire safety mock drills, training employees on using   fire safety equipment.   ▪ Developing and implementing disaster management plans..   ▪ Ensuring timely servicing of critical installations such as Electrical Panels,   Transformers, Genset, Lift.   ▪ Electrical, plumbing, a structural safety audit of the campus building.   ▪ Building and maintaining relationships with all department heads, external   partners, and vendors to deliver on approved and agreed upon plans.   ▪ Working closely with the finance team on budgets, ensures all projects are duly   tagged to appropriate codes and costs allocated accordingly.   ▪ Enable continuous improvement through a systematic approach to health, safety and wellbeing (mental and physical).   2. Risk Management - Assessing the risk for the office infrastructure which includes safety  against theft, fire, and burglary.  3. Event management - Training and workshop coordination - Identification of venue for  training and workshop, support in logistics, procurement of required materials and  resources for the workshop.  4. Compliances: Providing audit information to management by researching and analyzing  data; preparing reports. ∙ Preparing compliance audit data by compiling and analyzing internal and  external information.  ∙ Supporting departments by collecting and coordinating internal  compliance data with auditors and various departments.  ∙ Providing administrative support by implementing systems, procedures,  and policies; completing projects in support of compliance auditors. ∙ Helping others by answering questions and responding to requests. ∙ Complies with state, and local legal requirements by studying existing and  new legislation.  ∙ Enforcing adherence to requirements and advising management on needed  actions. ∙ Updating job knowledge by participating in educational opportunities and  reading professional publications.  ∙ Enhancing compliance department and organization reputation by  accepting ownership for accomplishing new and different requests ∙ Timely renewal of Health insurance, asset insurance, Annual Maintenance   Contracts of Air Conditioners, RO systems etc   ∙ Managing campus security – CCTV, visitor management system, fire   alarms etc. 5. Redesign of spaces – managing storage spaces, disposal of old furniture, maintaining   common areas, supervising construction/renovation projects on campus   6. Purchasing & inventory management - Strengthen purchasing management, review   performance of existing suppliers, maintain stock registers, undertake stock audit,   maintain log books for usage of genset, vehicle, electricity consumption etc. 7. Sustainability activities – conserve water & electricity, safe disposal of waste,   recycling of paper etc.   8. Cafeteria Management – negotiating contracts with vendors, ensuring food safety   norms, managing students in canteen etc.   9. Admin Team Management – deployment of staff, allocation of work, training,   monitoring progress, performance review of the admin team   Requirements and Qualifications :   ● Graduate/Post Graduate degree in management, finance, HM professional, or related  fields will be preferred  ● Eight to twelve years’ relevant work experience   Skills Required  ∙ Being Proactive - To take charge of any situation and having a better outcome ∙ Decision making and Prioritization - Should be able to make decisions independently based on  the situation and prioritize accordingly.  ∙ To plan, schedule, organize and implement - Any assigned work to a planned and defined time  frame and schedule.  ∙ Being adaptable and flexible for change in plan/request - Should be able to consider for any  last-minute change in plan/ request.  ∙ Efficient management of people and resources  ∙ Multitasking - Capable of handling multiple requests, distribution of workload and execution  within the time frame  ∙ Negotiating skills - Bargaining and find similar service/ product that provides value for money ∙ Relationship management (Internal –Staff at all levels and External with vendor and service  providers)  ∙ Able to ensure that the organizational policies related to HR, Admin, Procurement, Financial  control, and accountability are met without any deviations in all processes and procedures. ∙ Able to handle multiple requests, and able to prioritize based on importance and urgency, in an  effective and timely manner.  Possess good technical, analytical, problem-solving, communication, consultative and decision  making skills.  Highly skilled in Word, PPT, excel, report making, dashboards, etc.  Salary : As per Industry norms.

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