Assistant Company Secretary

KEY RESPONSIBILITIES:Conduction of BM/AGM/EGM/Committee meetingsPreparation and circulation of the Board Meeting AgendaAssisting in Organizing and conducting the Board MeetingsPreparation of Minutes of BM of all companiesAGM Meetings: Preparation and circulation of notice and related documents within the giventimelines to the shareholder of the Companies.Assisting in organizing and conducting the General Meetings of all group CompaniesPreparation of Minutes of AGM/EGM of 8 companiesMaintenance of Statutory RecordsPreparation and updating of Statutory Registers of 8 Companies including Orissa SRC, Register includes, Maintenance of physical files related to all group companiesDrafting of various resolutions as directed by the immediate seniorAdherence to Companies Act 2013/ 1956Buy Back of the Securities and change of objectsPreferential allotment and private placementDisclosure of Beneficial Interest with ROCPreparation of Board Resolution, List of Directors, Profile Sheet, beneficial declaration letter and other related documents.Arranging MOA and AOA, PAN No, address proof in the name of the Company,Certificate of Incorporation of the Company, Form DIR 12 signed by all Directors, ID & Address Proof of all the authorized signatories/Directors/Company Secretary, Photographs of the authorized signatories.Arranging certificate /valuation report /Financial statement from CA, Chartered AccountantAssisting in holding of Board Meetingfor altering AOA, considering buy back proposal, approving buy back price and notice of EGMPreparation of the Letter of Offer, EGM Notice and explanatory statementAssisting in holding the EGM to pass Special Resolution and Board Meeting for approval of Buy backFiling of E- Forms and draft Letter of offer with ROCDispatching the Letter of Offer, acceptance/rejection letters to all the shareholdersAssisting to make payment to the shareholders, extinguishing the share certificates, filing with ROC, maintenance of records and register for buy backPreparation of the list of proposed allotters to whom the securities to be issued under private placementPreparation of Private Placement Offer Letter /application form, Form MGT-14, GNL-2, PAS-5, PAS- 3, documents related to stamp duty, issue of share certificatesCertification of the Form from PCS and Filing with ROCComply with formalities w.r.t Unclaimed/unpaid Dividend and filing Form 5INV of all 18 SRCsFollow up with the ROC for technical e filing issues related to the FormsPreparation of AGM Notice, Directors Report and other related documents, Annual Return of all SRCs, Form AOC-4 and MGT-14Co-ordinating with consultants (practising company secretaries) for compliance certificates and other routineLiaison with the Authorised Dealer/RBI in respect of FC-GPRLiaison with the office of the SDM Court for obtaining Stamp Duty paid certificate etc.Executing the Share Transfer Deeds and Certificates in respect of Exiting external investors from SRC'sArranging Stamps from Gol Daak Khaana, pasting the same on formsManaging the share tradingrounds of the COC’s withinthe given timeframe including issue of share certificates, completion of share transferformalities, making entriesin register.Splitting Share Certificate/Issue pf Jumbo /Duplicate share certificateResolving issues relating to share transfer, payment and also arranging the transfer deeds for different SRCs to execute the trading.Ensure compliance of FEMA w.r.t Foreign Liabilities and AssetsLiaison with RBI / authorised dealers in case of foreign Remittance including obtaining FIRC, KYC, registration number from RBITo ensurethat allotment of shares is made withinprescribed time with filing of Form FCGPR with certificate from PSC /PCALiaison with Authorised Dealers and RBI in resolving the pending issues w.r.t FC-GPRS filed by the SRC's and getting the acknowledgement of the sameResearch work under Companies Act 2013Knowledge & Skills:MS Office and ExcelCompliance under compliance act 2013, compliance under FEMANotification, circular and rules issued by MCA from time to timeDrafting skillPS: Work days are alternate Saturdays off.Interested candidates please share resume at anamika.kushwaha@

Created: 2025-06-27