Assistant Company Secretary

KEY RESPONSIBILITIES: Conduction of BM/AGM/EGM/Committee meetings Preparation and circulation of the Board Meeting Agenda Assisting in Organizing and conducting the Board Meetings Preparation of Minutes of BM of all companies AGM Meetings: Preparation and circulation of notice and related documents within the giventimelines to the shareholder of the Companies. Assisting in organizing and conducting the General Meetings of all group Companies Preparation of Minutes of AGM/EGM of 8 companies Maintenance of Statutory Records Preparation and updating of Statutory Registers of 8 Companies including Orissa SRC, Register includes, Maintenance of physical files related to all group companies Drafting of various resolutions as directed by the immediate senior Adherence to Companies Act 2013/ 1956 Buy Back of the Securities and change of objects Preferential allotment and private placement Disclosure of Beneficial Interest with ROC Preparation of Board Resolution, List of Directors, Profile Sheet, beneficial declaration letter and other related documents. Arranging MOA and AOA, PAN No, address proof in the name of the Company,Certificate of Incorporation of the Company, Form DIR 12 signed by all Directors, ID & Address Proof of all the authorized signatories/Directors/Company Secretary, Photographs of the authorized signatories. Arranging certificate /valuation report /Financial statement from CA, Chartered Accountant Assisting in holding of Board Meetingfor altering AOA, considering buy back proposal, approving buy back price and notice of EGM Preparation of the Letter of Offer, EGM Notice and explanatory statement Assisting in holding the EGM to pass Special Resolution and Board Meeting for approval of Buy back Filing of E- Forms and draft Letter of offer with ROC Dispatching the Letter of Offer, acceptance/rejection letters to all the shareholders Assisting to make payment to the shareholders, extinguishing the share certificates, filing with ROC, maintenance of records and register for buy back Preparation of the list of proposed allotters to whom the securities to be issued under private placement Preparation of Private Placement Offer Letter /application form, Form MGT-14, GNL-2, PAS-5, PAS- 3, documents related to stamp duty, issue of share certificates Certification of the Form from PCS and Filing with ROC Comply with formalities w.r.t Unclaimed/unpaid Dividend and filing Form 5INV of all 18 SRCs Follow up with the ROC for technical e filing issues related to the Forms Preparation of AGM Notice, Directors Report and other related documents, Annual Return of all SRCs, Form AOC-4 and MGT-14 Co-ordinating with consultants (practising company secretaries) for compliance certificates and other routine Liaison with the Authorised Dealer/RBI in respect of FC-GPR Liaison with the office of the SDM Court for obtaining Stamp Duty paid certificate etc. Executing the Share Transfer Deeds and Certificates in respect of Exiting external investors from SRC's Arranging Stamps from Gol Daak Khaana, pasting the same on forms Managing the share tradingrounds of the COC’s withinthe given timeframe including issue of share certificates, completion of share transferformalities, making entriesin register. Splitting Share Certificate/Issue pf Jumbo /Duplicate share certificate Resolving issues relating to share transfer, payment and also arranging the transfer deeds for different SRCs to execute the trading. Ensure compliance of FEMA w.r.t Foreign Liabilities and Assets Liaison with RBI / authorised dealers in case of foreign Remittance including obtaining FIRC, KYC, registration number from RBI To ensurethat allotment of shares is made withinprescribed time with filing of Form FCGPR with certificate from PSC /PCA Liaison with Authorised Dealers and RBI in resolving the pending issues w.r.t FC-GPRS filed by the SRC's and getting the acknowledgement of the same Research work under Companies Act 2013Knowledge & Skills: MS Office and Excel Compliance under compliance act 2013, compliance under FEMA Notification, circular and rules issued by MCA from time to time Drafting skillPS: Work days are alternate Saturdays off.Interested candidates please share resume at anamika.kushwaha@

Created: 2025-06-06