Executive Personal Assistant

Job Profile – Personal Attendant (PA) to Director Position Title: Personal Executive (PE) Location: Navi Mumbai, Maharashtra Reporting To - Director Key Responsibilities 1. Communication & Correspondence · Draft, review, and manage official emails, letters, and notices on behalf of the Director. · Maintain communication with clients, government offices, vendors, and internal teams. · Proofread all outgoing correspondence to ensure accuracy and professionalism. · Handle confidential and sensitive communication with discretion. 2. Personal Executive to Director · Manage the Director’s daily schedule, meetings, appointments, and travel arrangements. · Remind and prepare the Director for meetings, calls, and official commitments. · Prepare documentation for the Director for business meetings, camps, and events as required. · Ensure proper coordination between Director and departmental teams. · Handle personal tasks related to documentation, online registrations, and official requirements. 3. Administrative & Office Management · Maintain organized filing (digital & physical) for correspondence, reports, and approvals. · Track deadlines for proposals, tenders, compliance documents, and medical approvals. · Coordinate with accounts and administration team for bills, payments, and reimbursements. · Follow up with external agencies (govt., corporate clients, vendors). · Assist in HR coordination for recruitment, training, and employee communication when required. 5. Professional Representation · Represent the Director in meetings or discussions when delegated. · Greet and coordinate with visitors, clients, and government officials. · Maintain high standards of etiquette and professional conduct. Desired Qualifications & Skills · Graduate / Post Graduate in Commerce, Management, Administration, or Mass Communication. · Excellent command of English (written & spoken); knowledge of Hindi/Marathi preferable. · Advanced knowledge of MS Office (Word, Excel, PowerPoint, Outlook). · Familiarity with digital marketing tools (Canva, Mailchimp, social media management, SEO basics). · Strong organizational, multitasking, and problem-solving skills. · Ability to handle confidential information with integrity. · Presentable, disciplined, and proactive in approach. Experience · 2-3 years as PA, Executive Assistant, or in Corporate Communications role. · Prior exposure to healthcare, corporate, or service industry preferred. Compensation · Competitive salary (based on experience)

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