Executive Assistant – Operations (EA–Ops)

Location: Turbhe, Navi Mumbai Experience:5+ years Reporting to:Founder / CEO Role Type:Full-time, In-office (preferred) About the RoleWe are looking for a highly organised, proactive, and dependableExecutive Assistant – Operationswho can act as the Founder’s key support across scheduling, operations, execution tracking, and MIS. This is ahybrid EA + Operationsrole designed for someone mature, experienced, and capable of managing high-velocity workflows in a growing organisation. Key Responsibilities1. Founder Support & Calendar ManagementFull ownership of the Founder’s calendar Scheduling, prioritising, and coordinating all meetings Preparing meeting briefs and tracking action items Managing daily communication and correspondence 2. Follow-ups & Execution TrackingProactively following up with teams on tasks and deadlines Maintaining structured trackers for weekly goals Ensuring accountability without micromanaging Coordinating updates across departments 3. Operations & CoordinationHandling daily operational requirements and process coordination Ensuring smooth communication flow internally Vendor coordination and documentation management Creating and maintaining SOPs where required 4. MIS & ReportingBuilding and maintaining dashboards (weekly, monthly) Collecting data from teams and presenting insights to Founder Strong capability in Excel/Sheets for MIS Preparing reports, summaries, and presentations 5. Project ManagementAssisting in planning and executing key projects end-to-end Maintaining project trackers and flagging any delays Cross-functional coordination for operational initiatives Ensuring timely closure of action items Skills & RequirementsMinimum 5 years of experiencein Executive Assistant, Operations, Project Coordination, or Founder’s Office roles Strong proficiency inExcel/Google Sheetsand reporting Excellent communication (written + verbal) High level of ownership, discretion, and maturity Strong organisational skills and ability to manage multiple priorities Tech-savvy and comfortable with tools like Notion, Asana, Trello, Slack, etc. Ability to follow up firmly yet politely Educational BackgroundGraduate (MBA/PG degree preferred but optional) Personality FitMature, reliable, and highly accountable Structured thinker with strong execution discipline Anticipates needs and solves problems independently Calm under pressure, with a positive, solution-driven mindset

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