Human Resources Specialist

Team/Department: Human Resources/Administration Company/Location: Mumbai/ONESEA Shipmanagement Private Limited Reports to: HR Manager Position description: The HR specialist will lead Human Resources matters extensively as general HR. This includes activities such as Recruiting, Benefit & Compensation, Training & Appraisal, HR administration, and HRIS management. Job Responsibilities: 1. Recruiting: Lead the recruitment and hiring process by working closely with Head of Administration, hiring HoD and managers. Manage the full-cycle recruitment process, including sourcing candidates, conducting interviews, making hiring recommendations, offering package & employment contract and onboarding. Ensure the company attracts a diverse pool of qualified candidates through various recruiting channels (job posting through online recruiting websites/social media, engagement with 3rd party professional agents, career fairs, etc.). Maintain a smooth onboarding process for new hires, ensuring a positive candidate experience and seamless integration into the company. Arrange necessary onboarding preparation such as visa, accommodation, as applicable. Provide induction training & coordinate workplace/necessaries set-up for new joiners. 2. Benefits & Compensation: Administer employee benefits programs, including health insurance (ex. Mediclaim, Accident, Life insurance) & travel insurance, statutory & voluntary benefits (ex. gratuity, provident fund, Shop and Entertainment registration, Professional tax, Labour welfare fund) and other employee perks. Regularly assess, benchmark, and recommend the adjustment of the company's benefits & compensation structures against industry standards to ensure competitiveness. 3. Training & Appraisal: Develop and implement employee training programs to enhance skills and knowledge across the organization. Manage the performance appraisal process, working with appraisers (goal-setting, feedback, and rating/calibration) 4. HR Administration: Administer accurate attendance record (leave & work hour) Ensure compliance with labour laws. Maintain and update HR policies & ensure in line with current legal requirements and best practices. Ensure the smooth operation of day-to-day HR functions, such as responding to employee inquiries and resolving HR-related issues. Administer payroll with F&A. 5. HRIS Management: Oversee and manage the company's HR Information System (HRIS) for employee data/record, leave/attendance management, and appraisal. If any, initiate & manage development of HRIS and introduction of the new HRIS project with IT & security. Analyze HR data. 6. Others Coordinate with internal & external parties for execution of HR matters (including ONESEA Singapore HR, outsourcing HR service providers) Support ONESEA’s group HR development Performs other duties as required. Requirements Minimum of 5 years in Human Resources role Bachelor’s degree. Proficiency with Microsoft Office suite (Word, Excel, Powerpoint, Outlook) Strong verbal and written communication skills, and good writing style Additional desired qualifications: Working experience in a ship management company & hiring experience for ex-mariner employees HR manager experience Working in multinational environment and business communication with overseas office Job demands and/or physical requirements: Availability via a mobile device outside of office hour

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