Senior Purchase Executive

ALBANS PROJECTS PRIVATE LIMITED is a leading organization specializing in the design, manufacturing, and supply of premium loose furniture solutions for offices and the hospitality sector. With a strong reputation for quality, reliability, and innovation, the company delivers customized furniture solutions for reception areas, conference rooms, boardrooms, cafeterias, and commercial interiors.With manufacturing partnerships across Europe, China, and Southeast Asia, along with in-house production capabilities, ALBANS is committed to delivering high-quality, tailor-made interior and furniture solutions. Headquartered in Mumbai, the company has a growing presence across Bangalore, Hyderabad, Pune, Chennai, and Delhi.Job Summary :We are seeking a proactive and detail-oriented Senior Purchase Executive to manage procurement activities, vendor coordination, quotations, and internal cross-functional communication. The ideal candidate will play a critical role in ensuring seamless coordination between vendors, sales, accounts, logistics, and clients while maintaining accuracy in documentation and timelines.This role requires strong follow-up skills, commercial understanding, and the ability to multitask efficiently in a fast-paced environment.Key Responsibilities:Procurement & Vendor Coordination:Coordinate with vendors for production timelines, material availability, and quality standards.Develop and maintain strong vendor relationships for timely procurement and smooth operations.Prepare and issue Purchase Orders (POs) to suppliers.Follow up with suppliers regarding order status, lead times, and dispatch schedules.Assist in vendor development and sourcing activities.Quotation & BOQ Management:Prepare Bills of Quantities (BOQs) and quotations as per project/client requirements.Coordinate with the sales team for quotation approvals and order finalization.Ensure accuracy in costing, specifications, and commercial documentation.Cross-Functional Coordination:Maintain regular communication with clients regarding order progress and delivery timelines.Visit project/client sites for fabric selection, swatch approvals, and color confirmations.Address coordination-related concerns to ensure client satisfaction.Documentation & Reporting:Maintain accurate procurement records, vendor databases, and purchase documentation.Ensure timely communication and documentation across all stakeholders.Prepare reports and MIS as required. Required Skills & Competencies:Strong understanding of purchase coordination, material management, and supply chain processesExperience in vendor coordination and procurement operationsGood knowledge of quotation preparation, BOQs, and tender documentationProficiency in MS Excel and documentation toolsStrong communication and stakeholder management skillsAbility to multitask and work under deadlinesUnderstanding of import procedures will be an added advantageQualification:Bachelor’s degree in Commerce, Supply Chain, Business Administration, or related fieldCommerce graduates preferredWhy Join Us?Opportunity to work with a fast-growing premium furniture brandExposure to large-scale office and hospitality projectsCollaborative and growth-oriented work environmentHands-on experience across procurement, coordination, and project execution 

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