Executive Assistant to Business Manager (US Clients | HubSpot Required)

Aegis Talent Solutions LLP | Full-time | Immediate Joiners PreferredRole OverviewWe are seeking a highly organized and proactive Executive Assistant to support our Business Manager in managing US-based clients. This role involves client communication, follow-ups, CRM management (HubSpot), and coordination within a fast-paced US tax environment. This role requires strong follow-up discipline, attention to detail, and the ability to communicate confidently with US clients.Work DetailsShift: 6:30 PM - 3:30 AM IST (aligned with US time zones)Days: Monday to Friday (Weekend Off)Location: Remote (Work from Home)Key ResponsibilitiesAct as a point of coordination between the Business Manager and US clientsEnsure no missed follow-ups or client deadlines by maintaining strict tracking systemsManage and update HubSpot CRM (tasks, notes, follow-ups, pipeline tracking)Schedule meetings and manage calendars efficientlyTrack client deliverables related to tax filings and documentationEnsure timely follow-ups and maintain consistent client communicationMaintain accurate, organized, and up-to-date client recordsSupport day-to-day operational and administrative tasksRequired Qualifications1–3 years of experience as an Executive AssistantHands-on experience using HubSpot CRM for task tracking, follow-ups, and pipeline managementStrong written and verbal English communication skills (US client-facing)Experience communicating with international clients (US preferred)High attention to detail and strong organizational skillsAbility to manage multiple tasks, deadlines, and follow-ups independentlyPreferred QualificationsExperience working with US tax or accounting firmsBasic understanding of US tax terminology (1040, W2, 1099, filings, deadlines)Experience in a service-based or consulting environmentMandatory RequirementsComfortable working in night shift (US time zone)Immediate joiner or available within 1–2 weeksOwn laptop/desktop with stable high-speed internetWhat We’re Looking ForStrong follow-up discipline and ownership mindsetProfessional and polished communication styleAbility to interact confidently with US clientsHighly organized, process-driven, and reliableNote: Only shortlisted candidates will be contacted.

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