Procurement Support

Role Purpose:The Procurement Support Executive will provide function-wide operational, data, MIS, and coordination support across the Procurement function.The role is designed to own paperwork, system hygiene, trackers, reporting, renewals, and follow-ups, enabling category owners and senior leaders to focus on commercial strategy, negotiations, and delivery.This role operates within the existing Procure-to-Pay (P2P) ecosystem and does not own commercial decisions or supplier negotiations.Key Responsibilities:1. Documentation & Paperwork Ownership (All Categories)Manage end-to-end procurement documentation including RFQs/RFPs, BOQs, quotations, comparative statements, approvals, PO packs, contracts, amendments, AMCs, licences, and renewals.Ensure accuracy, version control, audit readiness, and data hygiene.Act as the single point of discipline for procurement paperwork.2. Core Systems & Tools (As per Emeritus Procurement Policy)The role will actively work on and maintain data across the current procurement operating systems, including:a) Coupa (Primary P2P System)Support PR–PO lifecycle tracking.Maintain sourcing records, approvals, and procurement documentation.Track commitments, PO status, and closures.Ensure alignment between system records and supporting documents.b) SAP (Finance & ERP)Support budget tracking, commitments, accruals, and actuals.Assist in reconciliation between procurement data and finance records.Maintain SAP-ready datasets for audits and reviews.c) Lexion (Contract Management System)Upload, track, and manage contracts, amendments, and renewals.Maintain contract metadata, expiry dates, and compliance records.Support retrieval of contracts during audits and leadership reviews.d) Spreadsheets & Collaboration ToolsExcel / Google Sheets for trackers, comparative statements, and MIS.SharePoint / Drive for document repositories.Outlook / Teams for coordination and follow-ups.3. Data Management, MIS & ReportingOwn single-source-of-truth trackers for:RFQs / sourcing statusPO issuance, delivery, and closureAMC, warranty, and licence renewalsVendor compliance and documentationPrepare weekly, monthly, and ad-hoc MIS for leadership and governance reviews.4. Renewals, Compliance & Follow-upsTrack AMC, licence, and warranty expiries across all categories.Trigger renewal actions well in advance and coordinate with vendors/OEMs.Prevent last-minute escalations and compliance gaps.5. Vendor & Internal CoordinationAct as the follow-up anchor with vendors, OEMs, and internal stakeholders.Track pending clarifications, documents, and approvals.Reduce ad-hoc operational load on senior procurement resources.6. SAP, Audit & Governance SupportMaintain data in SAP-aligned and audit-compliant formats.Support internal and external audits by collating clean datasets.Ensure historical procurement records are structured and retrievable.7. Process Discipline & StandardisationSupport standardisation of templates, trackers, and filing structures.Ensure adherence to procurement governance and approval workflows.Skills & Competencies:FunctionalWorking knowledge of Coupa, SAP (finance touchpoints), and contract management systems (Lexion).Strong proficiency in Excel / Sheets, MIS, and data reconciliation.Understanding of procurement and P2P workflows.BehaviouralHigh attention to detail and ownership mindset.Strong follow-up and coordination capability.Comfortable operating in governance-driven, system-led environments.Experience & Qualification:2–5 years in procurement operations, MIS, or support roles.Prior exposure to ERP / P2P systems preferred.Graduate in Commerce, Management, Engineering, or equivalent.

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