Senior Executive - Events

Job Purpose:To independently manage and execute Domestic and International Events & MICE operations by coordinating with internal stakeholders and external vendors. This role requires strong expertise in planning, negotiation, and execution, along with a working knowledge of compliance protocols and budget control. Proficiency in Excel, cost optimization, and experience in corporate events is essential.Key Responsibilities:1. Event Planning & ExecutionPlan and manage domestic & international MICE events, congresses, medical conferences, and internal meetings.Liaise with Business Unit Heads, Therapy Heads, Marketing, and other internal teams to gather requirements and manage expectations.End-to-end execution – from pre-event planning, on-site coordination, to post-event closure.2. Vendor & Hotel ManagementStrong negotiation with hotels, DMCs, airlines, logistics, and service providers to obtain the best rates.Ensure cost-effective solutions and track savings achieved.Maintain relationships with suppliers, ensure delivery standards and feedback loop is in place.Keep updated with new venues and vendors PAN India and globally.3. Compliance & DocumentationEnsure full compliance with internal and external policies for HCP/doctor-related events.Work with Compliance and Legal teams to ensure documentation (contracts, approvals, etc.) is in place.Maintain proper audit trail of approvals, contracts, and vendor bills.4. Budgeting & ReportingCreate and manage detailed event budgets and ensure events are within the approved financial scope.Regular tracking of expenses, vendor payments, and reconciliation post-event.Prepare Excel-based budget trackers and cost summary sheets for finance and reporting purposes.5. Logistics & OperationsHandle travel, hotel, transport, food & beverage, AV, branding, and other arrangements.Coordinate with stakeholders for rooming lists, itineraries, and special requests.Plan and execute Gala Dinners, VIP handling, speaker coordination, and international delegate support.6. On-Ground ExecutionTravel on-site for events to ensure seamless coordination and troubleshoot issues.Manage vendor teams, delegate services, and overall show-flow of the event.7. Post-Event ClosureCollate all invoices and prepare documentation for finance processing.Obtain and analyze feedback to identify gaps and improve future events.Key Requirements:Minimum 3–5 years of experience in MICE, Corporate Events, or Hospitality industryMust be proficient in Excel (advanced knowledge preferred)Strong communication and negotiation skillsWillingness to travel across India and internationally as per event requirementsKnowledge of compliance documentation and HCP engagement norms is a plusGood coordination and time management skillsPreferred Qualification:Graduate in Hospitality / Event Management / Business AdministrationExposure to international event markets (Europe, APAC, etc.) is desirableFamiliarity with tools like MS Office, Google Sheets, and event tech platform

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