Buying Admin Assistant

Location: Turbhe–Vashi, Navi Mumbai (On-site)Experience: 1–2 yearsWorking Hours: 12:00 PM – 9:00 PM IST or 01:00 PM – 10:00 PM ISTAbout the CompanyKeplin Group Limited is a UK-based company that owns 11 different FMCG brands. We are dedicated to making everyday living better by offering practical, high-quality household and lifestyle products at great value. As a trusted UK-based retailer, we cater to a wide range of needs — from home essentials and personal care to garden accessories and seasonal items — through our diverse portfolio of brands. With a strong focus on customer satisfaction, affordability, and fast delivery, Keplin Group continues to grow as a one-stop shop for convenient, reliable, and smart solutions for modern living.About the RoleWe are seeking a detail-oriented and highly organised Buying Admin Assistant to support our Buying Department. The ideal candidate will assist buyers with administrative tasks, maintain vendor records, manage purchase orders, and ensure smooth day-to-day operations of the procurement team.ResponsibilitiesMaintain accurate purchase order records and assist with order processingCommunicate with suppliers for order confirmations, follow-ups, and documentationSupport buyers with product data entry, pricing updates, and stock status trackingPrepare buying reports and supplier performance summariesOrganise and manage vendor contracts and compliance documentsCoordinate with logistics, finance, and warehouse teams for smooth operationsMaintain and update internal databases, spreadsheets, and documentationAssist with landed cost calculations and maintain related tracking sheetsCoordinate QC inspections with inspection companies and communicate with suppliers for approvals or issue resolution QualificationsBachelor’s degree in Business Administration, Supply Chain, or related field1–2 years of administrative experience, preferably in procurement or buying Required SkillsStrong organisational and multitasking abilitiesAdvanced proficiency in MS Excel (pivot tables, VLOOKUP, data analysis)Fluency in English (written and spoken)Detail-oriented with a proactive work approach Preferred SkillsExperience working with MNCs (UK-based preferred)Previous exposure to buying, merchandising, or supply chain departmentsFamiliarity with procurement or inventory management systems (e.g., SAP, Zoho, Oracle)Apply Now

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