Executive Assistant

Role PurposeThe purpose of the Executive Assistant role is to serve as a key liaison between various internal and external stakeholders. The role involves managing schedules, organizing meetings, handling confidential information, and facilitating seamless communication to enable optimal decision-making and execution of strategic initiatives.Key Expectations of the RoleCalendar and Schedule Management:Efficiently manage and coordinate the team's calendar, schedules, and appointments.Prioritize and arrange meetings, ensuring optimal time management and alignment with strategic objectives.Communication and Correspondence:Facilitate effective communication between the internal/external stakeholders by managing emails, letters, and phone calls.Draft and proofread correspondence, ensuring accuracy and professionalism.Meeting Coordination and Documentation:Organize, coordinate, and document meetings, ensuring all necessary materials and documents are prepared and distributed in advance.Record minutes of meetings and follow up on action items to support efficient decision-making and project execution.Confidential Information Management:Maintain strict confidentiality in handling sensitive information related to the Management and organizational matters.Safeguard and manage confidential documents and data in a secure and organized manner.Travel and Itinerary Management:Arrange travel logistics, including flights, accommodations, and transportationCreate detailed travel itineraries and ensure smooth travel experiences.CRM Management & Key projects coordination:CRM entries, updates & related dashboards (MS Excel).Coordinate with colleagues for updates on various projects.Prepare business review reports & rolling target reports.Personal QualificationsEducational Background: A bachelor's degree in business administration, office management, or a related field is preferred.Experience: Prior experience in executive assistant roles or administrative positions supporting senior management is advantageous.Confidentiality and Ethics: Upholds high standards of confidentiality, ethics, and integrity in handling sensitive information and interactions.Technology Proficiency: Proficient in using office productivity software (Microsoft Office, Google Workspace) and calendar management tools

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