Secretary

Executive SecretaryReports to: Senior Leadership (MD / CEO / Business Head)Location: BKC, MumbaiExperience: 10 YearsQualification: Graduate / Postgraduate with relevant secretarial or administrative experienceAbout the CompanySystematix Group is a leading diversified financial services firm offering Investment Banking, Institutional Equities, Wealth Management, Retail Broking, and Asset Management services. With a legacy of 35+ years and a strong team of professionals, the firm is known for delivering high-quality, client-centric solutions.Role OverviewThis role will provide high-level administrative and coordination support to senior leadership. The role requires strong organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.Key Responsibilities- Manage calendar, scheduling, and appointments for senior management - Coordinate internal and external meetings, including logistics and documentation - Handle travel arrangements (flights, hotels, itineraries, visas if required) - Prepare and manage correspondence, reports, presentations, and MIS - Act as a point of contact between leadership and internal/external stakeholders - Maintain confidential files, records, and sensitive information - Screen calls, emails, and prioritize communication effectively - Assist in organizing events, conferences, and leadership meetings - Follow up on action items, deadlines, and key deliverables - Ensure smooth day-to-day administrative operationsBehavioral Competencies- Strong organizational and multitasking abilities - Excellent verbal and written communication skills - High level of discretion and confidentiality - Attention to detail and accuracy - Proactive and problem-solving mindset - Professional demeanor and interpersonal skillsPreferred Skill Set- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) - Experience in calendar management tools and travel coordination - Ability to work under pressure and manage tight deadlines - Prior experience supporting CXO-level executives is preferred

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