Company Secretary

POSITION DETAILSPOSITION TITLECompany SecretaryFUNCTIONJOB LOCATIONMumbaiREPORTING LINEPOSITION PURPOSETo independently manage statutory, investor, and board compliances; support founders in documentation, fundraising processes, and ensure digital-first compliance hygiene across functions.POSITION REQUIREMENTSEDUCATION-CS having membership of Institute of Company Secretaries of India.-Company Secretary with Bachelor/ master’s degree in law is preferable.EXPERIENCE-2 - 4 years of relevant experience post qualification.-experience in startups, VC-funded or digital-first companiesSKILL/COMPETENCY REQUIREMENTS-Secretarial Documentation & Record Keeping-Tech-enabled governance-Influencer/brand deal contracts-equity investment related compliance-Legal drafting skillsNETWORKWITHIN THE ORGANISATION#AreaKey Activities1Board and Meeting Management-Managing the board, committee, and general meeting schedules through calendar management systems.-Preparing detailed agendas that facilitate clear discussion and decision-making at meetings-recording and maintaining minutes-Coordinating the timely collection, review, and submission of disclosures, consents, and declarations in line with statutory requirements.-Drafting, circulating, and formally approving board resolutions to ensure strict compliance with all relevant rules and statutory provisions.-Handling compliance of foreign companies.2Legal Compliance & Secretarial Functions-Ensuring company compliance under Companies Act and other acts-coordinating with the office of the Registrar of Companies (ROC), Regional Director (RD), RBI, Authorised Dealers etc. including timely preparation and submission of e-forms-maintaining statutory registers and secretarial records-managing ROC compliances and filings for company matters.-Reporting and Compliance under FEMA regulations-Handling matters relating to merger and amalgamation3Liaison & Stakeholder Coordination-Coordinating with internal team-liaising with consultants, investor representatives and advisers-providing data as required to auditors and statutory authorities.4Legal Drafting & Vetting-Drafting & vetting legal documents, with a specific focus on influencer agreements, brand contracts, NDAs, and equity-related documentation.-making recommendations to management.5Audit & Reporting-coordinating and supporting internal and statutory audits-preparing MIS or other necessary data for auditors and management-assisting in preparing and filing annual reports and annual returns.6Capital, Shares & Securities-Managing compliance related to share capital, ESOP administration, and cap table maintenance.-Overseeing investor round compliance, share-related statutory requirements, and investor relations.-Ensuring timely reporting and disclosures pertaining to share transactions and related matters.#AreaKey Activities7Corporate Governance & Advisory-Advising the board and management on governance, legal developments, and risk management.-Supporting governance processes, document compliance, and ethical practices.-Flagging potential risks and assisting leadership in enhancing board effectiveness and sustainable business practices.8Other Duties-Any other secretarial, legal, administrative, or compliance work as required by law or the company-Assist in preparation of secretarial certifications and board resolutions-Support investor documentation during fundraising and due diligence processesKEY PERFORMANCE INDICATORS-Regulatory Compliance Timeliness-Accuracy of Board Documentation-Effectiveness of Corporate Governance Implementation-Stakeholder Communication Responsiveness-Audit Support and Coordination-Risk Management and Legal Advisory Impact-Continuous Improvement Initiatives

Apply Now