Office Administrator, APS - AfMEI(89902)

Basic FunctionProvide admin support to APS team in India; coordinate import/export activities; record keeping for APS AFMEI. Support MD in overseeing compliance, KPI metricsAdmin functionAPS Mumbai office administration, hotel/air ticket booking and travel management for APS Mumbai employees and LYB APS visitors Work closely with other Mumbai admin personnel on staff activities, annual dinner, and Mumbai office admin activities Record keeping: proper management of all legal and compliance requirements related to APS commercial activities Support MD in organizing town halls, internal meetings, external correspondence, etc. At all times, maintain a level of professionalism that protects the Company and its interests, especially in the handling of confidential information or communications with key people Co-ordination with Regional and Global marketing communications team for social and other media related articles, posts etc.Sales functionPerform various documentation, database maintenance and presentations for reporting to management, regional conferences and customer meetings. Serve as the primary support personnel to AFMEI commercial teams to ensure daily operation to run smoothly. Coordinate and provide logistics support for business / customers conferences. These include preparing invitation letters, travel, accommodation and catering arrangements. Effectively manage all Distributors/Reseller agreements and ensure timely compliance, reportingMarketing functionAct as backup for marketing specialist in SAP pricing uploads and floor price checks Support Marketing Managers in external business communications Supporting Marketing Managers to arrange Technical Webinars, Seminars and other corporate eventsImport/Export functionSupport Marketing Managers in allocation, forecasting, reporting and order management of imported materials Work with site logistics, S&OP and supply chain teams on export order management from the three APS sites in India Monthly reporting of import/export performance vs metrics, work with supply chain team to monitor freight and distribution costs, etc.Person SpecificationEducation:Diploma / Bachelor in business studies or related disciplineWork Experience:Candidates should have 5 years of work experience, preferably with multinational companies.Critical CompetenciesDrives Results: Consistently achieving results, even under tough circumstances. Collaborates: Building partnerships and working collaboratively with others to meet shared objectives. Instills Trust: Gaining the confidence and trust of others through honesty, integrity, and authenticity. Courage: Stepping up to address difficult issues, saying what needs to be said. Customer Focus: Building strong customer relationships and delivering customer-centric solutions. Communicates Effectively: Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.Functional CompetenciesPresentation and Communication Skills : Presents information in a simple way, clearly communicating the key messages and engages the audience. Communicates openly and clearly. Simplifies complex issues where possible and share information freelyProduct and Technical Knowledge : Looks for opportunities to continuously learn about LYB products and services to be able to clearly articulate these in a strong value proposition for the customer.LanguagesEnglish, Hindi

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