Executive Assistant

About the RoleWe are looking for a proactive and highly organized Admin + Executive Assistant (EA) to Director who can manage the Director’s daily schedule, meetings, communication, follow-ups, and provide strong administrative support across our group companies (Ashapura Agrocomm, Bazana & TradeBridge).This role requires excellent coordination, professionalism, confidentiality, and the ability to multitask in a fast-paced environment.Key ResponsibilitiesExecutive Assistant SupportManage Director’s calendar, appointments, and schedulesCoordinate internal and external meetings and ensure timely follow-upsPrepare meeting notes, MOMs, reports, and presentationsDraft emails and official communication on behalf of the DirectorMaintain confidential records, documents, and approvalsTravel & CoordinationCoordinate travel arrangements (flights, hotels, local transport)Prepare travel itinerary and support logistics coordinationCoordinate with department heads for updates and reportingOffice AdministrationManage office operations, vendors, housekeeping, pantry, and maintenanceHandle office inventory, stationery, and asset coordinationSupport in vendor quotations, purchase coordination, and documentationDocumentation & ReportingMaintain proper filing and documentation (physical + digital)Support MIS and admin-related reporting as requiredRequired SkillsStrong communication skills (English + Hindi preferred)Excellent follow-up and coordination skillsGood command over MS Office / Google WorkspaceAbility to multitask, prioritize and handle pressureProfessional attitude with high confidentialityPreferred CandidatePrior experience working as EA to Director / Senior ManagementExperience in corporate office admin operationsPresentable, detail-oriented, and proactive personality

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