Founder's Office & Admin Coordinator

About Handelnine GlobalHandelnine Global is a fast-growing e-commerce house of brands, operating 10+ online brands and serving customers in 60+ countries. We connect global demand and supply by sourcing quality products worldwide and delivering them directly through our own tech-enabled logistics network.We have a strong presence across the USA, UK, Europe, Australia, the Middle East, and Southeast Asia, supported by offices and fulfilment centres in India, USA & UK.We’re profitable, self-funded, and consistently expanding into new markets with frequent brand launches and a technology-led approach.The RoleWe're hiring a sharp, organised coordinator to work directly with the CEO across three areas: recruitment coordination, office and company administration, and Founder's Office support.This is a high-exposure role. You'll sit at the centre of how the company operates — coordinating hiring across functions, keeping the office and admin running smoothly, and supporting the CEO with scheduling, travel, stakeholder coordination, and follow-through on key initiatives.The immediate priority is recruitment — we're actively hiring across multiple roles and need someone who can own the pipeline end-to-end. But this is not a pure HR role. You'll also manage vendors, oversee office operations, coordinate with our international teams, and ensure nothing falls through the cracks.If you've worked in a founder-led company where no two days look the same, where you're coordinating an interview in the morning and solving an office problem in the afternoon — this is that role.What You'll DoRecruitment Coordination Own the hiring pipeline: post roles, source candidates, screen applications, schedule interviews, and follow through to offerConduct initial screening calls and coordinate with hiring managers and the CEOManage postings on LinkedIn, Naukri, and other platformsMaintain candidate trackers and report on pipeline statusAdministration & Office ManagementOversee day-to-day office operations at our BKC headquartersManage vendors, procurement, and facility-related coordinationHandle employee onboarding, documentation, records, and compliance (PF, ESI, PT)Coordinate payroll inputs with the finance teamAdminister leave and attendance trackingFounder's Office SupportManage the CEO's calendar, travel, and meeting coordinationTrack action items from leadership meetings and ensure follow-throughDraft and manage correspondence on behalf of the CEOCoordinate with international teams across time zones (US, UK, India)Handle ad-hoc projects and research as neededRequirements3–7 years of experience in a coordination-heavy role — recruitment, executive assistant, office manager, or Founder's OfficeExceptional written and verbal communication — you'll represent the CEO externallyHighly organised with the ability to juggle multiple workstreams without dropping anythingProactive — you see what needs to happen next before being toldComfortable with tools like LinkedIn Recruiter, Naukri, Google Workspace, and project management toolsBased in Mumbai, willing to work full-time from our BKC officeStands out:Experience in a startup or founder-led environmentExposure to e-commerce, technology, or global operationsComfort with AI tools for productivityExperience coordinating across international time zonesWhy Join HandelnineCentre of gravity. You’ll sit in every leadership meeting and understand how a profitable, global eCcommerce business actually runs — from strategy to execution.Direct access to the CEO & Leadership team. No layers, no gatekeepers. Your work directly impacts the most important decisions in the company.A growing, global company. We operate across 60+ countries with offices in India & the US.Ownership culture. We value people who take initiative, solve problems, and care about outcomes — not process for the sake of process.

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