Executive Administrative Assistant

Executive Assistant to the DirectorCompany DescriptionGarima Global Pvt Ltd is an India-based manufacturer and exporter of high-quality engine parts under the renowned AutoGRACE® brand. Specializing in cylinder liners and genuine OEM parts, the company caters to a diverse range of automotive applications, including cars, SUVs, trucks, tractors, earthmovers, construction machinery, and compressors. Known for its reliable services and commitment to excellence, Garima Global has established itself as a trusted partner in the global automotive industry.Position: Executive & Administrative AssistantReports To: DirectorLocation: Andheri (W), MumbaiCTC: INR 40,000-70,000 depending on experience, stability and maturityRole OverviewWe are seeking a highly organized, proactive, and commercially-minded Executive Assistant to provide comprehensive support to the Director. This is not just a scheduling role; you will act as a strategic partner, handling complex vendor negotiations, managing high-level logistics, and ensuring both professional and personal administrative workflows are seamless.Key ResponsibilitiesOrganization & Follow-up:Must be a very persistent personality with very strong follow-up.Must be excellent at organizing paper work and digital documents for easy access.Contract Negotiation & Vendor Management:Act as the primary point of contact for external vendors and service providers.Review contract terms, negotiate pricing, and ensure service level agreements (SLAs) align with the company’s interests.Renew insurance policies, AMCs etc.Follow up with respective departments to renew regulatory certifications, licenses etc. with relevant agencies.Coordinate participation in trade fairs by interacting with marketing department, trade fair management, graphics design agencies and other vendors.Executive Logistics & Travel:Coordinate complex domestic and international travel itineraries (flights, visas, ground transport).Manage premium hotel bookings and dining reservations, ensuring preferences and loyalty programs are optimized.Calendar & Meeting Management:Organize board meetings, internal briefings, and client calls, including preparing agendas and taking actionable minutes.Financial & Document Administration:Track payments, manage expense reports, and ensure timely settlement of personal and corporate invoices.Maintain a robust digital and physical filing system for sensitive documents (legal, tax, property, and corporate).Maintain an organized database of company infrastructure.Personal Liaison:Handle confidential personal errands and projects as needed to maximize the Director’s productivity.

Apply Now