Executive Assistant & Admin

Media Vantage is a young, rapidly growing and highly professional organization in the entertainment industry. We are in our 15th cheerful growing year. An enthusiastic team that inspires front runners, self motivated individuals, creativity and unbound challenges. Our work environment promotes diversity, embraces change, and provides leadership opportunities to every team member. You would often see us implementing strategic approach with accountability at all times.If you think you are a go-getter, can demonstrate all requirements to be a backbone of a growth led company into media, fast paced, can align multiple tasks within short deadlines alongside attention to detail, be the Donna to Harvey (if you know), then please apply, we would want to welcome you to our ever growing team!About the ROLE:Act as the primary contact + backbone for the CEO, managing correspondence and schedule.Coordinate schedules, meetings, and appointments, while organising any requirements for the same.Handle travel arrangements, expense reports, and crucial deadlines.Prepare reports, presentations, and documentation aligned to the business.Implement administrative proceduresOrdering, storing and distributing office supplies.Maintaining & repairing office equipment.Helm HR responsibilities on need basis – Conducting telephonic interviews, scheduling further rounds and also operating HR portal for salary pay-outsAttending Meetings & generating reports out of the meeting, circulating to the HOD's and sending timely reminders for the same in pursuit of accomplishment of jobsAssisting in maintaining deliverables from various Team's HOD in swift implementation of day in and day out activitiesKeep regular follow ups for day to day and other important TasksHave Presentation skills as well as an interest in technology or Cloud.Excellent verbal and written communication skills, including ability to effectively communicate with internal and external customers.ResponsibilitiesCalendar management for executiveMaintain decorum with the office teamAid executive in preparing for meetingsResponding to emails and document requests on behalf of executivesDraft slides, meeting notes and documents for executivesJob Type: Full-timeSalary: As per industry standards and experienceTiming: 11:00am to 08:00pm - Days: Mon to Fri (1 Saturday a month working half day)QualificationsBachelor's degree or equivalent experienceProficient in Microsoft Office suiteExperience in managing multiple priorities, administrative coordination, and logisticsWell-organized, detail-oriented, ability to multi-task with great follow-up skillsStrong written and verbal communication skills

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