Executive Assistant

Job Title: Executive Assistant to Founder & DirectorLocation: MumbaiCompany: Magnanimous VenturesReporting to: Founder & DirectorEmployment Type: Full-timeAbout UsMagnanimous is a creative powerhouse delivering innovative digital and experiential solutions that leave a lasting impact.As a leading Luxury Digital & Event Agency in India, we craft bespoke brand experiences for discerning clients by blending creativity, technology, and storytelling.At Magnanimous, we push boundaries, inspire engagement, and set new benchmarks in every project we undertake — from luxury showcases and cultural summits to digital storytelling and immersive installations.Website Link : the RoleWe are looking for a sharp, proactive Executive Assistant to support the Founder & Director of a fast-moving events and experiential agency. Our structure is flat, the pace is rapid, and priorities can shift overnight. The EA should be comfortable working in a creative, sometimes unstructured setup—someone who brings order, calm, and strategic coordination without slowing the momentum.You will manage calendars, communication, client coordination, logistics, research, and operational follow-ups across multiple events and internal projects.Key ResponsibilitiesExecutive & Operational SupportProactively manage daily calendars and shifting priorities for leadershipCoordinate internal reviews, brainstorming sessions, production meetings, and vendor discussionsManage complex travel, venue visits, recce planning, accommodation, and logisticsPrepare decks, event briefs, client notes, and internal documentsCommunication & Stakeholder SupportAct as the communication bridge between the Founder, clients, teams, designers, and vendorsDraft clear and concise communication—emails, announcements, follow-ups, proposalsHandle calls, correspondence, and proactive reminders on pending tasksMaintain relationships with venues, technicians, production houses, artists, and third partiesEvent Coordination AssistanceSupport pre-event planning, bookings, vendor alignment, and documentationTrack deadlines, approvals, budgets, and production deliverablesAssist in event research—venues, technologies, artists, suppliers, conceptsSupport the team during high-intensity event execution timelinesAdministration & DocumentationMaintain records, contracts, agreements, client documents, proposals, and payment filesSupport invoicing, budgeting, reimbursements, and expense trackingAssist in HR coordination for hiring, interviews, internships, and onboardingProject & Task ManagementMaintain trackers, MIS sheets, and follow-ups linked to ongoing projectsPush action items across teams to closure—without hierarchy barriersProvide research summaries and decision-support notesConfidentiality & ProfessionalismHandle sensitive information discreetlyBring maturity, emotional intelligence, and calm thinkingRequirementsBachelor’s degree in Business, Communication, Management, or related field2–5 years of EA / Operations / Events coordination experienceComfort working in a non-bureaucratic, creative, rapidly changing environmentExcellent written and verbal communicationStrong in Google Workspace / MS Office and productivity toolsAbility to manage pressure, long days, and shifting operational intensityMultitasking skills with a problem-solving mindsetPreferredExperience in an events / experiential / production agencyExperience supporting Founders/Leadership directlyFamiliarity with operational tools (Slack, Notion, Trello, Asana, Zoom)Vendor and venue coordination experienceWho You AreStrong follow-through and ownership mindsetComfortable without rigid structure—able to self-organizeFast execution + clear communicationNaturally curious; energetic and solutions-ledSomeone who “gets it done”

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