Billing Executive - Admin Team (3rd party payroll)

We are hiring a Billing Executive for our Admin Team based out of Andheri, Mumbai.Experience - 3 to 5 yearsInvoice Processing (PAN India)- Ensure accurate and timely processing of invoices received from all PAN India locations. Verify all invoices against Purchase Orders (POs), PRs, and service delivery records before forwarding for approval. - Ensure invoices are processed within the defined TAT and in compliance with company policy and statutory requirements.Vendor Coordination- Regularly coordinate and follow up with vendors to ensure invoices are submitted within the defined timeline. - Resolve vendor queries related to billing, deductions, or payment delays in coordination with relevant teams. - Maintain a healthy and professional vendor relationship to ensure smooth billing operations.Invoice Verification & Validation- Check all invoices for accuracy in rates, quantities, taxes (GST), and terms before processing. - Ensure supporting documents (PO copy, service confirmation, approval mail, etc.) are attached with every invoice. - Highlight discrepancies or mismatches to the concerned department and ensure timely rectification.Accounts Coordination- Coordinate with the Accounts/Finance team for payment status and ensure timely release of payments to vendors. - Support Finance during invoice posting, validation, and audit review. - Update vendors with payment status once cleared by Accounts.Procurement Coordination- Coordinate with the Procurement team for PO issuance and sharing the same with vendors. - Ensure invoice processing only against valid and approved POs. - Track PO validity and balance for recurring services and renewals.Tracking & Record Management- Maintain and regularly update the Invoice, PR, and PO tracker for all locations. - Maintain a digital repository of invoices, approvals, and supporting documents for easy retrieval. - Prepare and share weekly/monthly MIS reports on billing status, pending invoices, and payment timelines. - Ensure adherence to internal controls and company billing policies.Process Improvement & Coordination- Identify process gaps and suggest improvements to enhance billing efficiency. - Ensure coordination among Admin, Procurement, and Accounts teams to minimize delays and rework.

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