Company Secretary - Manager

Role Overview:The Manager – Company Secretary will lead and oversee statutory compliance, governance frameworks, and corporate secretarial activities for the organization and its subsidiaries. This role requires strong expertise in Companies Act compliances, end-to-end board and shareholder management, regulatory monitoring, and execution of key corporate actions. The incumbent will play a pivotal role in ensuring best-in-class governance standards, managing investor-related processes, supporting ESG/BRSR initiatives, coordinating with internal and external stakeholders, and driving process improvements and automation within the secretarial function.Key Responsibilities :1. Regulatory Compliances & Governance- Ensure full compliance with the Companies Act, 2013 for the parent entity and subsidiaries. - Manage and update statutory records, registers, disclosures, and filings. - Oversee timely website updates for statutory information and governance-related disclosures. - Manage investor relations and shareholder services, ensuring seamless communication and timely responses. - Liaise with the Registrar & Transfer Agent for shareholder queries, grievances, and compliance requirements. - Support ESG and BRSR reporting through data collation, governance inputs, and cross-functional coordination. - Monitor compliance thresholds and triggers under the Companies Act and other applicable laws. - Track regulatory developments, analyze implications, and implement necessary actions. - Review and update corporate policies on a periodic basis. - Handle dematerialization of shares for subsidiaries and ensure smooth coordination with depositories. - Manage Secretarial Audits for all Nykaa Entities, ensuring readiness and timely closure of audit points.2. Meetings Management- Provide end-to-end support for Board and Committee meetings, including scheduling, agenda preparation, logistics, and post-meeting actions. - Manage coordination for Board meetings and governance processes for all Nykaa subsidiaries - Coordinate with external consultants for Global and International UK compliance requirements. - Manage shareholders’ meetings and postal ballots and its subsidiaries, including notices, scrutinizer coordination, filings, and disclosures.3. Process Improvements & Automation- Drive upgrades to the Investor Relations section of the company website for enhanced transparency and user experience. - Implement and improve the BoardPac (or similar) meeting application for efficient Board management. - Streamline Board processes including sitting fees processing, tracking ATRs (Action Taken Reports), and other governance workflows. - Lead automation initiatives within the secretarial function to improve accuracy, efficiency, and compliance monitoring.4. Corporate Actions- Support corporate actions such as mergers, demergers, restructurings, fundraises, acquisitions, and other strategic initiatives. - Manage due-diligence documentation, approvals, filings, and end-to-end compliance for corporate actions.5. Annual Report & Other Functions- Manage the preparation, review, and finalization of the Annual Report for Nykaa and all subsidiaries. - Coordinate with internal stakeholders to ensure timely inputs and accurate disclosures. - Implement and manage Legatrix or similar compliance tools for monitoring and reporting. - Coordinate with external consultants such as Amicorp or equivalent partners in GCC regions for governance, compliance, and entity-level requirements. - Provide cross-functional support to internal teams for governance-related documentation, approvals, and compliance queries.Knowledge and Skill / Qualification Requirements:- CS professional certification with 8+ years of relevant experience (preferably in a listed company). - Thorough understanding of Companies Act, SEBI regulations, FEMA, and related corporate governance frameworks. - Experience managing Board and shareholder processes across multiple subsidiaries. - Strong stakeholder management with ability to work with leadership, cross-functional teams, and external advisors. - Hands-on experience with compliance tools (e.g., Legatrix) and Board meeting applications. - Excellent communication, drafting, analytical, and project management skills.

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