Company Secretary Trainee

Key Responsibilities:A. Secretarial Compliance (Companies Act, 2013)- Assist in preparing and filing e-forms including: - MGT-7/MGT-7A, AOC-4, ADT-1, DIR-12, PAS-3, CHG-1, CHG-4, BEN forms, MSME-1, DPT-3, DIR-3 KYC, PAS-6, etc. - Draft and maintain statutory registers as per Section 88 & allied Rules, - Filling Form AOC-4 XBRL of public and private companies, - Maintain and update Minutes Books, Notices, and Agendas for: - Board Meetings - Audit Committee - Nomination & Remuneration Committee - CSR Committee - General Meetings (AGM/EGM)B. Board & Shareholder Meetings- Assist in agenda planning, drafting Notes to Agenda, and compiling Board files. - Coordinate logistics, venue bookings, VC/OVC requirements, and attendance registers. - Support in drafting Minutes in compliance with SS-1 & SS-2.C. Corporate Governance & Risk Management- Assist in implementing governance frameworks as per SEBI LODR. - Maintain policies such as: - Whistleblower Policy - Related Party Transaction Policy - CSR Policy - Code of Conduct - Track compliance calendars and internal control processes.D. Event-Based CompliancesSupport compliances related to:- Appointment, reappointment, resignation of Directors/KMP - Share allotments (private placement, ESOP, rights issue) - Modification and satisfaction of charges - Shifting of registered office - Increase in authorized capital - Dividend declaration & IEPF filings (if applicable)E. Liaison & External Coordination- Coordinate with: - Registrar of Companies - Stock Exchanges - NSDL/CDSL - Secretarial Auditor & Statutory Auditors - Share Transfer Agent (RTA) - Respond to shareholder queries and support in share-related matters.F. Documentation & Reporting- Maintain compliance trackers, MIS reports, registers, policies, and document control systems.

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