Executive Assistant

Max Healthcare Institute Limited ("Max Healthcare") is one of India’s largest healthcare organizations. We operate 22 healthcare facilities (5000+ beds), 30+ specialties and 5000+ clinicians across the NCR Delhi, Haryana, Punjab, Uttarakhand Maharashtra and Uttar Pradesh. Max Healthcare also operates a homecare business and pathology business under brand names Max@Home and Max Labs respectively. Max@Home offers health and wellness services at home while Max Lab provides Pathology Services outside our hospital network.We are looking for Executive Assistant to support the Senior Director – Corporate Affairs, Mumbai. The job description is as follows:- Manage and optimize the calendar, scheduling meetings, appointments, and travel arrangements. - Coordinate and handle incoming correspondence, emails, and phone calls on behalf of the Senior Director. - Prepare, proofread, and edit high-quality documents, presentations, reports, and internal/external communications. - Organize and maintain confidential files, records, and documentation with utmost discretion. - Plan and coordinate team meetings, events, and cross-functional engagements. - Prepare meeting agendas, record minutes, and ensure timely follow-up on action items. - Serve as a liaison between the Corporate Affairs office and internal/external stakeholders to ensure seamless communication and collaboration. - Arrange complex domestic and international travel itineraries, including visa processing, transportation, and accommodation logistics. - Facilitate smooth communication between executive leadership and various departments, employees, and partners. - Contribute to cross-functional projects and special assignments as delegated by the Senior Director.Years of Experience:- Minimum of 5 years of experience in an executive assistant or similar role, preferably within a corporate or fast-paced environment.Qualifications:- Master’s degree preferred; bachelor’s degree required. - proven ability to manage sensitive information with a high level of discretion and confidentiality. - Strong organizational and time-management skills with the ability to prioritize multiple tasks. - Excellent verbal and written communication skills. - Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with collaboration tools such as Zoom, Teams, and project management tools is a plus.

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