Executive Assistant

Job Title: Executive Assistant cum Office ManagerLocation - MumbaiQualifications- Graduate - 3–4 years experience in EA/Secretarial/Office Management roles (preferably in a law firm) - Strong communication (English & Hindi) - Proficient in Mac/Windows, MS Office, Google Workspace, Adobe Acrobat - Excellent organizational, multitasking & confidentiality skills - Basic accounting knowledge (invoices, petty cash, records) - High attention to detail (especially for legal documents)Key ResponsibilitiesOffice & Staff Management- Oversee daily office operations; supervise support staff - Manage office supplies, vendors & facility maintenanceCalendar & Client Coordination- Manage Founder’s calendar, meetings, and court dates - Handle client calls/emails and maintain communication recordsLegal Documentation- Maintain filing system for case files & legal papers - Prepare OCR/paginated documents for court filingsTravel Management- Arrange travel for Founder & Advisors (flights, hotels, transport) - Coordinate travel with business/court schedulesFinance Support- Manage petty cash & basic accounting records - Process reimbursements and vendor invoices - Negotiate with vendors for best ratesConfidentiality & Compliance- Maintain strict confidentiality of Firm & Client information - Ensure adherence to legal and office protocolsAdditional Tasks- Assist Founder with admin & occasional personal tasks - Perform other duties as assigned

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